Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Sponsored Projects Accounting. This position is for the Danforth Campus.
The Sponsored Projects Accounting office provides mission-critical support and risk management to the University’s research enterprise. The Grant Specialist provides review and approval of research grant expenditures for all DHHS non-payroll transactions. The Grant Specialist enforces compliance and provides expert advice and training to department administrators related to internal University/School and external agency procedures and policies related to federal research expenditures. Additional responsibilities involve reviewing incoming Notice of Awards for special terms and conditions and/or restrictions on spending, recording grant revenue, processing federal financial reports and closeouts and monitor monthly exception reports.
PRIMARY DUTIES AND RESPONSIBILITIES:
Transaction review and approval:
Review and approve all non- payroll transactions related to DHHS grants to ensure compliance with University and sponsor guidelines. Primary issues involve: sufficient justification, date of discovery, reasonableness, timelines and department approvals.
Transactions will be reviewed at daily scheduled intervals. Approval/disapproval should be initiated within one business day.
Contact and communicate with departments to resolve compliance issues regarding these transactions.
Educate University personnel daily on compliance issues regarding DHHS grants.
Review incoming Notice of Awards, process and post revenue to the general ledger and establish electronic fund file. Document any special terms and conditions or restrictions in the grant award.
Maintain the electronic file system by ensuring that all important documents are saved in the file in a timely manner.
Close out accounting records for NIH fellowship grants.
Monitor monthly exception reports to ensure that all income has been recorded on NIH awards.
Perform other duties as assigned.
High school graduate, minimum 60 semester hours of college including 12 hours of accounting; OR High School plus four years of experience in fund accounting, preferably in a University environment.
Strong PC skills (Microsoft Word and Excel) and effective communication skills.
Bachelor’s degree in Accounting or related Business field. Prior experience with grants or university Accounting.
Strong analytical and organizational skills.
Ability to exercise sound judgment, discretion, and tact.
Ability to interact professionally with staff of federal government, sponsoring organizations, and with faculty and administrative staff at the University.
Ability to read, comprehend, interpret and communicate federal agency guidelines. Ability to function effectively under tight deadlines and high volume.
Ability to prioritize multiple tasks/requests/assignments and manage multiple priorities.
Working knowledge of standard accounting procedures.
Ability to utilize computerized systems – accounting, word processing, e-mail, internet, etc.
Effective communication skills (written and verbal).
Excellent customer service orientation.
The hiring range for this position is $18.44 - $23.52 per hour.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Applicant Special Instructions:
This position has a time limited period of one year.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplin...ary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.