Serve as a liaison between College PIs, departments/programs, University administrative units and sponsors (federal, state, industry and local government) to provide Post award administration for restricted fund accounts. Track COE sponsored research expenditures and assures costs are accurate and compliant with both University and sponsor requirements and restrictions. Reconcile restricted and general fund account activity using SAM and Banner. Provide training to Departments for P-card, 49er Mart and other financial transaction procedures. Learn and use UNC Charlotte software systems in resolving unique problems with general fund accounts. Awareness and observation of Fiscal Year (06/30/20xx) deadlines. Process budget revisions, no cost extensions, AORs (assumptions of risk), release time and cost share commitments. Develop and manage a program/project plan. Provide guidance and training in restricted and general fund management while cultivating professional relationships at all levels within the University. Knowledge of program guidelines/policies, the software supporting those policies and best practices used at the College level. Manage multiple projects simultaneously. Advise clients (BSS, Faculty and College level colleagues) to address unprecedented issues and unusual circumstances which require an in-depth understanding of program/organizational culture, issues and work relationships. Develop and monitor program/project databases, schedules and reports. Advise and collaborate with clients, program participants, and others to resolve difficult issues in assigned program area(s). Apply knowledge and understanding of program culture, issues, and work relationships to address situations. Share knowledge and critical thinking process. Analyze business operations and/or financial statements for overall program administration. Develop initiatives to meet program/project needs and objectives. Assess and resolve unprecedented problems that require research and review of policy and procedures for the program or assigned components. Maintain and enhance professional relationships to increase credibility for building support and reaching consensus when explaining and interpreting program policies and procedures within assigned area(s). Convey sensitive information or decisions to clients. Work toward mutual resolutions that are in the best interests of the organization and across organizational lines. Promote and persuade clients of the needs and beneficial outcomes of UNC Charlotte policies and processes. Apply creativity to development of strategies and functions.
Minimum Experience / Education:
Graduation from a four year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.
Preferred Education Skills and Experience:
Bachelor’s degree preferred, with at least three years of sponsored research post award experience in academic or related setting. Must have demonstrated experience working with sponsored program budgets and post award administration.
This position requires an understanding of program policies, procedures, technology, best practices and theoretical bases. The preferred candidate will possess the ability to interpret and apply a variety of interrelated policies, procedures, and programs for PIs, Departments and other partners within the William States Lee College of Engineering and to address clients' non-routine issues.
Experience with wide variety of federal sponsored research awards preferred including: NSF, DOE, NIH and DOD. Excellent written and verbal communication skills and ability to work effectively while managing multiple and shifting priorities. Must be knowledgeable on the Office of Management and Budget’s (OMB) Uniform Administrative Requirements, Cost Principles and Audit Requirements (Uniform Guidance) for federal awards.
Must be an active listener and possess strong analytical, interpersonal, and organizational capabilities. Ability to manage confidential information with discretion is essential. Strong financial skills (budgeting, accounting, A/P, A/R, reporting) and demonstrated experience with Federal Agency policies and sponsored research regulations. Must be self-directed, possess ability to use high degree of judgment, work independently with minimum supervision, and handle sensitive information with discretion. Attention to detail and ability to multitask is essential.
Must be team player with a strong service oriented attitude. Excellent interpersonal, organizational, and troubleshooting skills are essential. Must possess desire and willingness to assume increasing responsibilities.
Proficient MS Office with strong Excel skills; Attention to detail and the ability to interpret and analyze financial data; Ability and willingness to learn and adapt to new systems
Proficiency in UNC software systems, Banner, PowerPoint and employee training is a plus.
UNC Charlotte is North Carolina's urban research institution. Our campus is located in the piedmont of North Carolina, just two hours from the mountains and three hours from the Atlantic Ocean. A large public university with a small college feel, more than 27,200 students consider UNC Charlotte’s 1,000-acre campus their home away from home.