Total compensation is competitive. Salary is commensurate with experience and qualifications.
The mission of UW Medicine is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists, and other health professionals. UW Medicine owns or operates Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Medical Center, a network of UW Medicine Neighborhood Clinics, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities. In addition, UW Medicine shares in the ownership and governance of Children's Hospital, University Medical Group, and Seattle Cancer Care Alliance, a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children's Hospital.
The objective of UW Medicine Supply Chain Management is to ensure our patient care experience is enhanced by delivering a robust foundation of services, operational and technical support, and the sharing of comprehensive, relevant, and highly specialized supply chain management expertise.
UW Medicine Supply Chain Management has an outstanding opportunity for a FULL-TIME SYSTEM RECEIVING MANAGER, MATERIALS & LOGISTICS. The System Receiving Manager, Materials & Logistics, oversees the Receiving, Courier, Warehouse, and Mail Room departments for Supply Chain, with an emphasis on HMC and UWMC. This role has responsibility for approximately 25 FTE and budgetary functions of assigned cost centers. These departments are responsible for the receiving and delivery of all inbound packages for both hospitals, in addition to the sorting and distribution of all inbound postal mail. Total package throughput for HMC and UWMC is more than 250,000 annually.
The System Receiving Manager is accountable for the collaborative integration, implementation, and optimization of the UW Medicine Supply Chain strategy at the system level in close coordination with the other Supply Chain leaders, primarily the System Director, Materials & Logistics. This position is responsible for creating opportunities for organization improvement and cost reduction by identifying inefficiencies, redundancies, and waste associated with activities supporting the supply chain. The System Receiving Manager, Materials & Logistics, develops and conducts employee annual performance reviews and participates in budget development under the direction of the System Director, Materials & Logistics.
This position also is responsible for working with any and all key business and operational stakeholders as well as their peers within the UW Medicine system; participating in, leading, and partnering with others on Supply Chain strategic integration efforts and programs; executing strategic plans around UW Medicine system initiatives; and ensuring a compliant, effective, and streamlined operational Supply Chain experience at the entity for business and patient constituent groups.
Under the direction of the System Director, Materials & Logistics, the System Receiving Manager administers all Supply Chain Receiving, Warehousing, Courier, and Mail Room functions and supports the Supply Chain operations for UW Medicine.
Position responsibilities overview:
Use principles of effective leadership to motivate, lead, and inspire others.
Leverage strengths-based leadership to give effective, meaningful feedback, develop others, and maximize employee engagement.
Demonstrate strong leadership, facilitation, interpersonal, and communication skills with the ability to lead successful teams of individuals, motivate project participants, and communicate effectively at all levels across the system.
Under the guidance of the System Director, Materials & Logistics, assist in leading the UW Medicine Supply Chain vision and overall strategy, which includes standardized facility-based receiving, storage, inventory management/control, point of use/low unit of measure, and distribution operations in all of UW Medicine.
Support system Supply Chain operations using strong interpersonal and communication skills to overcome resistance to use of change methodologies; advise and consult with the System Director, Materials & Logistics, on how to perform tasks and create deliverables; support issue resolution and decision-making; and identify integration points with other projects.
Carry out system-wide logistics policies and procedures at the facility level and ensure these standardized polices are consistently implemented.
Under the direction of the System Director, Materials & Logistics, and in close coordination with the System Manager Inventory Control, develop policies and procedures as needed related to inventory requirements in conjunction with local community leadership and emergency preparedness leaders to meet required on-hand inventory minimums and to meet requirements to support disasters.
Serve as a member of the UW Medicine Supply Chain Leadership team to ensure strategic vision for system-wide supply chain operations and logistics management.
Serve as a customer service advocate and ensure Receiving, Courier, Warehouse, and Mail Room staff respond to all customer requests and requirements in a highly responsive and professional manner.
Process, Quality, and Service Improvement:
Organize multiple projects, schedules, and demands to meet shifting priorities.
Perform challenging tasks efficiently and effectively.
Anticipate problems and take corrective action prior to completing the task.
Assist in the implementation of system-wide collaborative systems and structures utilizing the distribution partner as the primary utility to improve inventory turns and reduce facility redundancies in supply logistic and warehouse operations.
Ensure system compliance for Joint Commission Accreditation and other regulatory bodies for storage and delivery of supplies as well as recalled or suspended inventory products.
Understand, communicate, and implement standardized continuous process improvement strategies to include Six Sigma and Lean to all staff and also promote the ongoing strategic vision and goals of UW Medicine Supply Chain at the facility level so that consistent implementation is carried out.
Monitor and maintain surplus policy and procedures to ensure compliance with the State of Washington surplus regulations.
Oversee the management of medical gas storage to meet gas storage requirements; monitor delivery, distribution, and access to the medical gas storage areas for UW Medicine.
Engage in continuing education initiatives to ensure that leading-edge technologies are utilized appropriately within the system.
Function as a member of the UW Medicine Supply Chain management team, participating in the development of operating and capital budgets, programs, policies, and plans for the effective operation of the health system.
Responsible for partnering with UW Medicine management to pursue opportunities for reduction of expenses in equipment, supplies, and service areas for all aspects of the supply chain.
Deliver cost savings and value maximization to the total cost of ownership of equipment, supplies, and services while fulfilling the mission of the organization.
Assure appropriate Internal Control processes are in place across the procurement cycle functions and are promulgated throughout the enterprise.
Apply and enforce procurement separation of function practices in accordance with the Uniform Commercial Code (UCC) and accounting practices for establishing appropriate inventory management controls in conjunction with Generally Accepted Accounting Principles (GAAP).
Human Resources/Personnel Management:
Recruit, hire, and set performance expectations of direct reports.
Perform evaluations counseling, and corrective action, and train staff according to system-wide policies and procedures.
Identify, coach, and/or mentor top talent for leadership opportunities and succession management.
Create a foundation that supports and develops team members, allowing for growth and success.
Provide day-to-day supervision of department staff, which includes scheduling work, monitoring performance to ensure compliance with guidelines, policies, and procedures, providing feedback on performance, and writing and conducting performance reviews.
Under the direction of the System Director, Materials & Logistics, direct Receiving, Courier, Warehouse, and Mail Room staff to ensure collaborative relationships with supported Departments, Physicians, and Clinicians within the facilities are in order to achieve UW Medicine strategic goals and initiatives without compromising patient care.
This position must develop standardized systems that can be carried out and maintained by site-based leadership to be successful.
Rapidly summarize information and present to others.
Optimize use of Materials Management Information System and other supply chain automation tools that work to eliminate unnecessary work, simplify necessary work, centralize simplified work, and automate centralized work.
Utilize standardized system-wide dashboard analytics to ensure proper inventory controls and other supply chain operations key measures of performance to ensure they are measured and monitored, and goals are met.
The incumbent performs all duties in a manner that promotes the UW Medicine Mission, Core Values, and philosophy. In all aspects, the System Receiving Manager, Materials & Logistics, serves as a role model for the Core Values and Mission of the organization.
The University of Washington is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. As an employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please view this page.
Bachelor's degree in Healthcare, Business, or Logistics/Supply Chain Management is required. An equivalent combination of education and experience may substitute for stated requirements.
The position requires a minimum of 4 years of Supply Chain Management or Finance experience with 1 year in a healthcare setting, including at least 1 year in a Lead, Specialist, Coordinator, or Supervisory-level leadership role.
Key experience highlights include:
Healthcare business operations and/or financial management experience in a healthcare setting.
Experience standardizing disparate processes.
Experience in process improvement methodology, change management, and operational improvement.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.