Full Time 40 hours Grade 051 Neurology - MC Admin M&D Schedule 8 AM-4:30 PM Responsibilities Summary: Provides, in an independent manner, professional financial and administrative support to the Department of Neurology (Reporting office/Research accounting); under general direction and with latitude for independent judgment. Utilizes knowledge of the University accounting procedures to provide proper review and control over activity which impacts the financial records of grants administration for all of the currently funded projects. Processes research payroll-related paperwork for department. Interprets and applies University policies and procedures, granting agency fiscal policies, and department policies and procedures. Possesses strong organizational and interpersonal skills, and the ability to handle confidential information in a professional manner. This position will focus on the accounting and financial management for clinical trial or related grant/contracts for the department. The department currently holds over 65 clinical trials and other contracts or grants from pharmaceutical companies, foundations, state government, federal government, and other sources. Specific Responsibilities: Performs monthly analysis and maintains financial reports on all clinical trial projects and other departmental contracts as needed. Participates in regular meetings with Research Administrators to communicate updates or issues with clinical trial accounts and/or the post award workbooks (PAW). Creates summaries by Principal Investigator to assist Research Administrators with regular financial review meetings. Assists with projections and interpretation of trends, identifies issues and proposes resolutions. Assists grants administrators with clinical trial close out and ensuring all invoicing has occurred as necessary, and all expenses have been charged appropriately. Assists Research Administrators with the pre-award process including obtaining quotes and developing budgets. Attends regular meetings to stay up to date on new clinical trials and amendments in process. Responsible for the regular maintenance and updates to all Post Award Workbooks (PAW) for proper management and control over department clinical trials. Identifies potential billing issues through post award workbook updates and takes corrective action as needed in addition to notifying research administrator. Works with coordinators on maintenance and regular updates to the PAW. Responsible for invoicing sponsors of clinical trials for routine reimbursable expenses. Reviews clinical trial agreement to identify invoiceable expenses. Tracks and reports out on accounts receivable for sponsors and follows up on outstanding payments. Prepares deposits for all incoming checks related to sponsored programs. Manages the Research Administration inbox for proper tracking, logging and filing of all Notice of Award or other grant notifications. Reconciles checks, invoices & Notices of Award; and updates PAW accordingly. Reconciles personnel expenditures for assigned accounts by reviewing University ledgers/Cumulative Salary Reports. Utilizes excel based encumbrance accounting system for reconciliation process, in conjunction with Cognos(FRS)/UR Financials, HRMS, and other diagnostic tools. Prepare and submit personnel forms/salary distribution changes for processing as needed. Performs monthly non-salary reconciliation for assigned accounts by reviewing University ledgers, Requests For Payment, Employee Expenses Reports and other supporting documentation. Utilizes excel and web based shadow systems for reconciliation process, in conjunction with Cognos(FRS)/UR Financials, HRMS, and other diagnostic tools. Responsible for investigating any discrepancies and taking corrective action as needed. Creates and updates workbooks to analyze My Activities and compare to reported efforts for clinical coordinators. Maintains additional workbooks to assist with tracking coordinator efforts to assist with management of a coordinator pool. Creates reports of average actual compared to average reported effort for clinical trials and other grant accounts. Prepares documentation for quarterly effort certification. Responsible for reviewing ancillary service invoices related to clinical trials and compares billable costs to expected prior to submitting for payment. Obtains approval on invoices from coordinators. Develops and updates a variety of spreadsheets on an ad-hoc basis; performs additional financial/accounting duties as needed including processing journal entries/expense transfers, and other financial forms. Requirements: Bachelor's degree in Accounting and one year of professional accounting experience; or equivalent combination of experience and training required. Strong analytical and organizational skills with keen attention to detail and value of data integrity. Positive customer service attitude with strong communication skills. Shows initiative and resourcefulness in managing priorities and takes responsibility for accomplishing his/her own work while maintaining confidentiality of information. Microsoft Excel spreadsheet development experience required. Experience with UR accounting and payroll procedures preferred. CLASP certification preferred - candidate lacking this certification will attend classes upon hiring and is required to successfully obtain certification. Previous clinical trial experience or knowledge preferred.
The University of Rochester is one of the country's top-tier research universities. Our 158 buildings house more than 200 academic majors, more than 2,000 faculty and instructional staff, and some 11,100 students.
Learning at the University of Rochester is also on a very personal scale. Rochester remains one of the smallest and most collegiate among top research universities, with smaller classes, a low 10:1 student to teacher ratio, and increased interactions with faculty.