PROGRAM COORDINATOR, International Studies: East Asia Center Admin
JACKSON SCHOOL OF INTERNATIONAL STUDIES
Closes On 01/22/2018
$2999 - 4,195
This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
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Our Jackson School of International Studies, has an outstanding opportunity for a Program Coordinator. Under general supervision of the Managing Director of the East Asia Center, the East Asian Studies Program Coordinator provides support for the China Studies Program and the East Asia Center (EAC) of the Jackson School of International Studies. This position is the primary point of contact for program faculty and visitors.
Specific duties include:
Independently plan and arrange colloquia/lectures, outreach events, and other special events for the China Studies Program and the East Asia Center. This includes responsibility for all logistical/administrative aspects of events (room reservations, catering reservations, room set up/clean up, attendee travel arrangements, etc.). Coordinate and submit travel reimbursement requests and honoraria requests for invited visitors to JSIS Business Office.
Monitor budgets for the China Studies Program.
Maintain, update and generate content for China Studies/EAC websites.
Gather required information and assist EAC with federal grant preparation and reporting.
Coordinate events and provide support for the China Studies graduate student group.
Create and/or edit visually appealing electronic and print promotional material, publications, articles (brochures, newsletters, online newsletters), and publicity for China Studies and EAC events, courses, and other program activities.
Assist EAC with promotion and publicity of events and activities, working independently to achieve program goals.
Independently work with off-campus collaborators/agencies to achieve China Studies/EAC outreach goals.
Complete and submit China Studies faculty travel reimbursements to JSIS Business Office.
Update yearly teaching plan information for China Studies faculty.
Obtain quarterly course descriptions from China Studies faculty; update and print copies of quarterly course description booklets.
Provide relevant degree, course, and certificate information for China Studies Program to current and potential students. The Program Coordinator must remain current on degree and certificate requirements.
Provide general support to China Studies Chair and EAC Managing Director.
Supervise and train China Studies/EAC student assistants.
Maintain email lists (China Studies faculty, graduate and undergraduate students, and community) and lists of China Studies faculty and contact information.
Provide support for program fellowship, faculty search, and other committees as needed.
Assist international visiting scholars and visiting graduate students affiliated with the China Studies Program, as needed.
Produce general correspondence, memos, reports, mail merges, and other materials as required.
Photocopy syllabi, exams, course book materials, and other materials as needed.
Assist and refer telephone and walk-in inquiries, as appropriate.
Special projects or additional duties as required by China Studies or EAC.
High school graduation or equivalent and two years of relevant work experience to include international studies and event coordination.
Excellent verbal and written communication skills.
Advanced working knowledge of Word, Outlook, Access, Excel, Adobe Acrobat, desktop publishing (InDesign, Photoshop), and browser-based web editing.
Demonstrated ability to work independently and as part of a team.
Excellent organizational skills, ability to multi-task, and to independently prioritize work load.
Flexible schedule, to allow working occasional evenings and weekends to assist with China Studies/EAC events.
B.A. or M.A. in International Studies, Communications, Business, or other relevant field.
Familiarity with the languages and cultures of the region.
Personal familiarity with China and East Asia.
Conditions of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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