This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The Department of Emergency Medicine has an outstanding opportunity for a full-time Budget Fiscal Analyst to join their team. The Budget Fiscal Analyst is responsible for providing fiscal support and analysis to the Department of Emergency Medicine faculty and staff. This position provides guidance to departmental leadership and the education and research program managers on policies and procedures related to the varied and complex financial activities of the department. The incumbent will take a lead role in the development of financial and fiscal policies; grants pre- and post- award management; preparing, analyzing and evaluating financial data and will make recommendations on appropriate actions in support of Emergency Medicine program plans and budgets.
Financial Reporting and Analysis:
Design, develop, evaluate and interpret financial information and budget/fiscal policies and procedures for the management of Emergency Medicine programs.
Prepare analyses and narratives in support of program plans and budget requests; evaluating financial alternatives and recommending appropriate action.
Identify project expenditures and revenue patterns, prepare analyses and narratives in support of program plans and budget requests
Develop, analyze and present monthly financial reports for department operational budgets including state, clinical, and gift budgets
Develop monthly financial reports for department grant budgets, including assisting faculty PI's with preparation of progress reports to funding agencies
Consult with funding agencies to resolve problems; advise and assist faculty and staff regarding budgetary policies and procedures
Conduct statistical analyses and modeling involving fiscal/budget data; develop long-term planning documents in support of strategic goals; integrate and align activities with organizational direction/mission; participate in the planning of new programs by conducting analysis of unit needs and resources and making revenue projections
Develop, recommend, and/or establish charge schedules for cost center and/or self-sustaining accounts
Grants Pre- and Post- Award Management:
In partnership with the Finance and Grants Manager with the implementation of pre-award and post-award functions: processing applications, progress reports, submissions, etc.
Follow sponsor guidelines, the University guidelines and timelines, and adhere to all grant application regulations and requirements.
Assist with preparation and tracking of routine and complex proposals, budgets, non-competing renewals, just in time, etc.
Provide faculty with clear and customer-oriented services related to processes
Process Improvement and Special Projects:
In partnership with the Finance and Grants Manager, Department Director and other key stakeholders within the department, participate in process improvement initiatives related to finance and payroll functions within the department
Implement process improvement initiates related to payroll, grants and finance functions within the department
Prepare specialized reports; conduct special studies to research and/or justify fiscal requests/needs; develop computer budget models, formulas, and procedures to be used in allocating and tracking special appropriations
Develop, modify and maintain multiple record keeping and reporting systems for varied and complex sources of funding; develop procedures for implementation, execution, control and review/audit of fiscal operations
May direct the work of others
May interact with University, School of Medicine and funding agency staff to exchange information or confer on technical questions related to grants and other department budgets.
Responsible for payroll for faculty, staff, fellows and residents in the Department of Emergency Medicine. This includes updating Workday and UWP Change Transaction Memorandum to affect payroll at UW and UWP.
Interpret and understand complex academic medical faculty compensation principles and practices; take appropriate payroll related action on principles; provide narrative on rational for decisions; inform and document clear policies and procedures.
Consult with UWP, the Dean's office and the ISC to resolve payroll problems
Analyze payroll process and implement procedures to streamline processes and increase efficiencies
Oversee payroll earnings and actuals reporting, close, reconciliation, and analysis.
Responsible for Leave and Time Reporting for staff in the department
Administer retroactive salary transfers within the University financial system
Understand and -create faculty effort certification reports; work with faculty members to review and analyze effort reports.
Create and establish best practice reconciliation processes; reconcile monthly electronic budget reports following Department and University policies and procedures
Analyze and conduct comparisons of actual performance with budgeted/planned objectives, research variances and identify potential corrective actions
Ensure accurate allocations and charges to proper budgets and object codes; ensure appropriate taxes are issued to purchases; perform Procard and CTA reconciliations investigate/resolve any discrepancies as necessary.
Perform/manage department purchases utilizing available purchasing mechanisms (Procard, eProcurement, PAS, INV Non-PO Invoices, XR reimbursements)
Organize and maintain relevant documentation for budget reconciliation
Serve as a fiscal resource to assess and determine best mechanisms for acquisition of products/services to meet department needs Prepare/process travel expense vouchers utilizing eTravel electronic processing system
Process expense reimbursements for faculty, staff and trainees including resident reimbursements in compliance with the UW Housestaff Collective Bargaining Agreement
For detailed information on Benefits for this position, click here.
A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience.
Proven accuracy and attention to detail.
Able to quickly analyze and prioritize multiple competing demands, work well under pressure and meet deadlines.
Flexible in the face of changing priorities.
Excellent written and oral communication skills.
Self-motivated and able to work independently, as well as collaboratively.
Excellent office computer skills to include MS Word, Excel, and willingness to learn other applications/programs as necessary.
Familiarity and understanding of University of Washington fiscal policies and procedures.
Working knowledge of UW applications to include Workday, SIMS, MyFD, SAGE, FIN, BGT, etc.
CONDITIONS OF EMPLOYMENT
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.