Manage financial transactions involving federal and/or private grant and contracts, and gift and discretionary accounts both pre and post award for the Department of Neurology as well as managing the Bayview Hospital budget. Perform comprehensive analysis and projections, relating to business or research trends to improve divisional operational and financial effectiveness. Oversee the development and monitoring of gift and discretionary budgets. Assist in grant financial planning and cost analysis. Analyze financial data to ensure efficient use of resources. Ensure compliance with university, hospital and/or agency regulations and restrictions.
Specific duties & responsibilities:
Financial Daily/Weekly/Monthly Responsibilities: Complete monthly financial reports for designated area within the division. Reconcile accounts on a monthly basis. Prepare and process payroll documents needed to reduce control salary with designated area assigned. Submit financial transactions such as KB15N's, journal entries, and non-payroll cost transfers as needed. Prepare and distribute Petty Cash checks and monthly reconciliation. Manage to the Sponsored Dashboard for Bayview on a monthly basis: Control Salary/Eforms/ Budget Distribution/Cash Deficit/FSR's. Reconcile Joint Agreement funds for Bayview Neurology on a monthly basis. Maintain and set up parking for Department of Neurology Faculty. Prepare and distribute annual faculty salary letters and update/maintain SOM annual faculty salary worksheet. Provide daily Financial Support to the Administrator of Neurology, Admin Managers, Staff, and Faculty
Financial: Responsible for generation and distribution of monthly reports for Bayview. Ensure expenditures for budgets are monitored and reports are prepared to maintain balanced accounts. Monitor, identify and communicate over expenditures to faculty, Division Director and Administrators so funding shortfalls maybe resolved. Monitor receipt of payments from sponsors. Verify documents for completeness and compliance with government and private agencies. Administer and manage the expenditure of funds to ensure that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines. Communicate with appropriate internal and external administrative offices to ensure that established procedures are followed. Work with sponsored projects shared services to submit invoices and FSR's. Act as a liaison between faculty member and ORA. Manage and report on the Hospital budget which includes clinic volumes. Complete the annual Bayview hospital budget inclusive of clinic volumes, cost element reduction or increase, review of FTEs, promotions and/or adjustments. Submit capital expenditure requests. Complete the Departmental Dashboard, variance report and flex reports monthly.
Payroll: Prepare and process payroll documents in order to correctly allocate faculty and staff salary support on grants, contracts, discretionary, general and clinical funds.
Administrative: Work in formal and informal forums with departmental personnel in issues related to Grant administration and financial management. Apply working knowledge of applicable laws and regulation; verify documents for completeness and compliance with government and private agencies. Identify weak or non-existent administrative processes and work with leadership to develop corrective action plans. Perform financial analysis and review procedures and systems to determine appropriate solutions. Help with posting of positions using Success Factors.
Perform other duties as required
Minimum qualifications (mandatory):
Bachelor's degree in Finance, Accounting or other related field.
Three years progressively responsible related experience.
JHU Equivalency Formula:
18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified title: Financial Analyst
Role/Level/Range: ATP / 03 / PC
Starting Salary Range: $49,216 - $67,735
Employee group: Full Time
Employee subgroup: Exempt
Schedule: M-F 8:30 am – 5:00 pm
Location: School of Medicine – East Baltimore Campus
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.