The Advancement Manager provides office management for the Vice President for Institutional Advancement by performing a broad range of management and support functions. The Advancement Manager is involved in the day-today operations of the office, works closely with the Vice President and Directors, the President's Office, Board Committees (UA&AE), President's Council, Founders' Society, Catherine McAuley Society, and other major donors.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
•Serves as Executive Assistant for the Vice President for Institutional Advancement. Manages correspondence, communications, meetings, calendar, and scheduling. Acts as liaison for all internal staff communications and coordinates full staff and other division staff meetings.
•Coordinates and attends President's Council meetings, University Advancement and Alumni Engagement Committee meetings, and other related volunteer meetings; records and maintains minutes from each meeting.
•Provides support for the major gift process; schedules appointments for personal visits with donors and prospects; supports the Vice President and Director of Development as necessary with activities related to planning and conducting fundraising campaigns or initiatives; assists as appropriate with the President's fund raising activities; schedules and coordinates government and community briefings and other prospect/donor events.
•Assists IA Directors (CCO, DAG, DAR, DFG&CR, ADAS) with the timely execution of projects under their supervision to provide high-quality and wide-ranging support within established deadlines.
•Records and posts gifts into the data system; writes and processes acknowledgement letters; conducts research and maintenance of database lists and records; initiates management of Griffin Line (phonathon) pledges and payments; provides alternate coverage for all advancement services functions on the University's administrative software system (Power Campus) including but not limited to gift recording and acknowledgements, reports, and documentation.
•Acts as budget administrator for all department budgets; assists the Vice President and Directors in creating and managing those budgets; coordinates purchase orders and bill payment and provides budget reports.
•Serves as office manager and supports all staff with respect to proactively supervising and maintaining office supplies inventory, computer maintenance and IT help desk issues, physical plant requests, and campus outreach projects.
•Processes incoming and outgoing mail for all staff.
Bachelor’s degree and 3-5 years of experience in a fundraising or foundation setting or an equivalent combination of education and experience. This position requires project management and computer skills, and the ability to become self-motivated and accountable for multiple functions is also necessary. Excellent organization interpersonal skills are necessary for the public relations and donor interactions aspects of the Office of Institutional Advancement.
SKILLS, ATTRIBUTES AND EXPECTATIONS: The ideal candidate must: • Possess a professional disposition and attitude; • Have excellent verbal and written communication skills; • Be able to gain and maintain confidence and cooperation of faculty, administration, donors, alumni and students; • Have the ability to maintain and exercise discretion with confidential information, records and materials; • Be detail-oriented and be able to meet deadlines under pressure; • Have the ability to work with minimal supervision and frequent interruption, and the flexibility to work with changing workflow priorities; • Have excellent customer service skills and the ability to communicate with various university constituencies; • Demonstrate strong organizational, time management, problem-solving skills, resourcefulness, and initiative; • Possess excellent grammar and proofreading skills; • Have an interest in and ability to expand skills; • Demonstrate a willingness to comply with all advancement policies and procedures
Gwynedd Mercy University is a Catholic university with a strong foundation in the liberal arts. Our academic distinction lies in the intersection of excellent programs in health care, education, and business administration, which prepares students to become leaders in the region's powerful and growing life-sciences industry. Our enrollment of nearly 2,500 students and prime location within minutes... of Philadelphia means that we're large enough to offer a vibrant campus life but small enough that professors can develop mentoring relationships with students. We educate students in the Mercy tradition of service to society, preparing graduates who not only find jobs but also create lives and careers with deep meaning.Founded in 1948 by the Sisters of Mercy, the University offers more than 40 associate's, bachelor's and master's degree programs on a full- and part-time basis. In the 2008 edition of the U.S.News and World Report's America's Best Colleges, Gwynedd Mercy University ranks among the top master's-level universities in the north.Gwynedd Mercy University students enjoy a vibrant, collegiate campus life highlighted by its 19 NCAA Division III men's and women's sports teams and opportunities to pursue interests through 24 clubs and activities. The University has four residence halls with a variety of living options, a gym and access to indoor track and outside basketball and tennis courts. There are four eateries on campus where students can grab a coffee on the run, get pizza and sandwiches or sit down to all-you-can eat meals. The University is situated on 160 beautiful acres close to a variety of shops and eateries and just a short ride away to the city excitement of Philadelphia.