Orange County Mosquito and Vector Control District
January 11, 2018
Garden Grove, California
67496.00 - 83865.00
Full Time - Experienced
4 Year Degree
Under general supervision of the Director of Administrative Services, performs a variety of professional and technical assignments and analytical work in support of financial administration work, budgeting, accounting, auditing and payroll and perform additional related duties as required.
Positions in this class are responsible for maintenance or processing of financial, fiscal and audit records and transactions involving a variety of items in different forms which require the exercise of a general understanding of the rules, policies and procedures of the District. Incumbents in this class are expected to solve difficult problems, monitor work performed by administrative staff and act as a financial resource to management, employees, other government agencies and the general public. By nature of this position, it is classified as a confidential position.
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
Creates and maintains exceptional customer service relations with District Management/Staff, Board of Trustees, vendors and constituents.
Assists in the preparation and maintenance of the District Budget.
Monitors and researches revenues, expenditures, variances and assigns coding for funds.
Maintains accounting records and balances accounts for all District checking and investment accounts.
Prepares reconciliations, prepares complex journal entries and prepares financial statements and other reports on a monthly/quarterly/annual basis and as needed.
Performs and maintains accounting transactions and records in a complex, computerized financial accounting system.
Maintain, analyzes and reconciles transactions and ledgers.
Balances all general ledgers including project and grant ledgers.
Performs transfers and prepares adjusting/recurring journal entries as necessary.
Audits petty cash accounts, accounts receivables and reimbursement requests for accuracy and conformance with District policies and government spending codes and deposit schedules.
Processes and maintains tenant lease documents, rents and receipts.
Audits Purchasing Program procedures and protocols.
Coordinates and reconciles annual physical inventory of fixed and controlled assets of the District.
Researches and advises departmental representatives and Director of Administrative Services regarding accounting matters and policies.
Prepares Board agenda items related to finance and accounting matters under the direction of the Director of Administrative Services.
Facilitates annual financial audit including preparing supporting schedules and records.
Processes District payroll on a bi-weekly basis, executes and assists in payroll related tasks and responding to payroll related inquiries.
Conducts administrative, fiscal, or operational studies and initiates or participates in surveys; completes research and presents findings and recommends appropriate actions.
Assists in the development and maintenance of business practices procedures and documentation.
Prepares and submits special district, Joint Powers Authority, state and federally mandated reporting as required.
Attends conferences, seminars, and courses to maintain current knowledge of accounting and financial management programs, and related practices.
Federal, State, County and District accounting codes, standards and regulations.
District and departmental financial reporting practices.
General accounting and public finance principles, practices and methods.
Payroll and cost accounting techniques.
Principles of research, statistical analysis, and report preparation.
Standard office procedures, methods and computer equipment.
English usage, spelling, vocabulary, grammar and punctuation.
Principles and procedures of record keeping.
Word-processing, spreadsheet, database, accounting, payroll, graphics and specialized software programs.
Public relations techniques.
Safe driving principles and practices.
Conduct research, perform analysis, and prepare and present reports of findings.
Apply pertinent Federal, State, and local laws, codes, and regulations including financial and departmental policies and procedures.
Prepare clear and concise correspondence and reports from various sources.
Type at a speed necessary for successful job performance
Respond to questions from the public and District personnel regarding policies and procedures for assigned area.
Perform mathematical computations quickly and accurately.
Plan and organize work to meet schedules and timelines.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Operate modern office equipment including computer equipment and software.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Any combination equivalent to experience and education that could likely provide the desired knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Experience: Two years of experience in research and analysis involving accounting, budgeting, payroll processing, financial and cost analyses, and related assignments.
Education: Bachelor’s degree preferred, from an accredited college or university in accounting, public administration, business administration, or a related field, preferably supplemented by additional training, certification, and coursework through professional associations or extension programs.
Licenses; Certificates; Special Requirements:
A valid Class C or Class 3 California State driver’s license issued from the California Department of Motor Vehicles.