The IT vendor contract manager is responsible for managing the contract life cycle, which includes changes and modifications and the enforcement of performance clauses, including incentives and remedies. The IT vendor contract manager acts as the key contact and subject matter expert for all contract-related and tender activities. This includes assisting with negotiating contract terms, conditions, modifications, incentives and remedies, while working with key stakeholders to ensure that their requirements are met. Additionally, this position manages the contract execution process, resolving problems, mitigating delays, assisting with audits, mediating disputes and escalating issues. The Incumbent will be a lead that will be responsible for the direct maintenance of their division, their assignments, performances, attendance, the continues training and growth of their staff.
Duties of the IT Vendor Contract Manager may include the following but are not limited to: Vendor Contract Process Development
Work alongside procurement colleagues to assist with developing statements of work (SOWs) and understand any current requests for information (RFIs), requests for quotations (RFQs) and requests for proposal (RFPs) that are in the pipeline. Establish contract management objectives, procedures, templates and workflow processes for vendor contracts and deliverable schedules. Maintain a contract management database that contains all executed contracts, as well as contracts that are under development but are not yet active. Moreover, track obligations, deliverables and contract change notes. Manage and control access to documents as appropriate. Work with legal representatives to develop and insert appropriate legal protections in contracts, as warranted. Work with all teams (security, compliance and tax, HR, accounts payable [AP], and so on) to ensure that vendors are performing in accordance with existing requirements and regulatory obligations. Develop a knowledge base of negotiating strategies, best practices, and negotiation personnel and teams. Make improvements to processes, procedures, workflow and organizational structures for contract management. Administer commercial and financial arrangements with vendors to include billing, invoicing, performance incentives and remedies, and internal chargebacks, where appropriate. Work with vendors and key stakeholders to establish clear contract change control processes. Vendor Relationship Management Develop strong relationships with IT managers, business owners and IT procurement. This will help to support enterprise objectives, influence key stakeholders (CIO, CFO, CTO and so on) and jointly develop strategic sourcing strategies. Establish governance to be applied, particularly during the contracting process. This will identify and limit points of contact for vendors, and clarify rights of authority for decision making. Handle internal contract-related complaints or disagreements from the business or other internal stakeholders. Vendor Contract and Market Insight Understand relevant market trends and vendors. Track, gather and analyze market and industry data. Effectively communicate a clear and concise contract overview (summary of key contract terms, risks, opportunities and service delivery guidelines) to key stakeholders, and provide clarity on contract elements when required. Be responsible for ensuring that pricing is competitive by commissioning benchmarks as needed during the lifetime of the deal. Manage contract review meetings to ensure delivery against objectives and contract budgets. Develop regular reports on contract milestones, execution and risk, and inform internal customers, vendors and management of activities and progress through regular written and verbal communication. Leadership responsibilities
Daily cooperative, administrative and over sight disbursement of assorted routine assignments and workloads and follow up of same. Performance program/performance evaluation of her division. Develop, preparation and presentation of training classes Review and share all changes regarding procurement, transaction, news bulletins/alerts from the attorney General's Office and Office of the State Comptroller QualificationsRequired Qualifications: A bachelor's degree is required, preferably in an analytical field (such as general business, economics, computer science, mathematics, statistics or finance) Minimum of five years' experience with negotiating and managing contract life cycles, with an emphasis on technology or IT service agreements Experience in managing large complex contracts in one or more IT categories, including hardware, software, service and communication Strong interpersonal and communication skills Experience working with all key departments (security, compliance, finance, tax, AP, legal and procurement), and knowledge of procurement and vendor management practices and certifications (CIPS, ITIL and COBIT) Preferred Qualifications: ITIL experience desired, but not required Experience working with state organizations preferred Special Notes: Stony Brook Medicine is a smoke free environment. Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients' lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island's premier academic medical center. With 603 beds, we serve as the region's only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children's Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County's only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation's first Pediatric Multiple Sclerosis Center. Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply. This function/position has been designated as
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.