UCSD Layoff from Career Appointment: Apply by 01/16/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
Under general supervision and direction, incumbent serves as the HR Assistant within Employee Relations providing a wide variety of comprehensive human resources administrative support services generally focused on the Information Technology Services (ITS) department.
This position is responsible for full coordination of staff employment, new hire onboarding, staff separations, service credit, benefits counseling, leaves and disabilities management, records management, and all corresponding daily transactions in Personnel Payroll System (PPS). Prepares, extracts, manipulates and analyzes employee data from various sources. Also provides back-up assistance to the Senior Human Resources Analyst whose primary focus is ITS.
Must be available to work evenings & weekends.
Must be available to travel as required.
A Bachelor's Degree or certificate in Human Resources or similar field with two to three (2 -3) years experience; or equivalent combination of education and experience.
Knowledge of human resources policies and procedures in the areas of onboarding and separations. In-depth knowledge of policies and procedures governing personnel, and administrative processes. Ability to analyze and make recommendations based on state, university, campus and divisional policy statements.
Knowledge and practice of calculating skills for basic clerical accounting. Strong, accurate mathematical skills. Experience working with numbers under a deadline. Skill in addition, subtracting, multiplying, and dividing whole numbers, fractions, and decimals. Skill in computing ratios, rates, and percentages.
Proficient in the use and knowledge of computer systems, electronic mail, web-based applications, word processing, database and spreadsheet software (such as Word, Excel, PowerPoint, Outlook, Access, etc.).
Proven interpersonal and communication skills, both oral and written. Must have strong writing skills; ability to communicate clearly and effectively using well organized prose, correct grammar and spelling. Ability to proof and edit work.
Proven self motivation to originate documents and written work to meet specific University guidelines and to independently follow tasks through to completion and to take ownership of work performance.
Proven knowledge of leaves offered such as Family Medical Leave, Pregnancy Disability Leave, parental bonding, etc. Demonstrated ability to prepare related documentation.
Demonstrated knowledge of employee benefit plans and ability to communicate this information to employees. Demonstrated ability to complete employee benefits forms.
Ability to exercise initiative, diplomacy, excellent judgment and tact in managing and completing administrative operations, and maintain absolute reliability in handling confidential and sensitive matters.
Skill to independently organize a continuous flow of work in a timely manner while meeting deadlines and with close attention to detail and follow-through.
Ability to work effectively with frequent interruptions, stressful situations, changing priorities and conflicting deadlines while always maintaining diplomacy and professionalism.
Demonstrated ability to act on initiative and exercise independent judgment in executing functions and maintaining absolute reliability in handling confidential and sensitive matters.
Ability to provide individual or group training and instruction to management and staff.
Ability to maintain an acceptable attendance record, punctuality and meet established deadlines.
Adherence to and ability to employ the UCSD Principles of Community.
Job offer is contingent upon a satisfactory clearance based on background check results.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and ...five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.