Executive Assistant to the President, Liaison to the Board of Trustees and Woman's Board
Hadley Institute for the Blind and Visually Impaired
January 12, 2018
Full Time - Experienced
4 Year Degree
The Executive Assistant serves as the primary point of contact for the president for internal constituencies; serves as a liaison to the Board of Trustees and Senior Management Teams; and in collaboration with the Development Team works closely with the Woman’s Board President and committee chairs.
Provide confidential administrative support to the Presidentin performing all functions of the Office of the President, including:
Managing the president’s calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; and arranging travel plans and itineraries.
Providing a bridge for smooth communication between the President’s Office and internal departments while demonstrating leadership to maintain credibility, trust and support with staff.
Working closely and effectively with the President to keep him/her well-informed of upcoming commitments and responsibilities, following up appropriately, and acting as a “barometer” with a sense for the issues taking place in the organization and keeping the President apprised.
Serve as Contact/Liaison to the Board of Trustees:
Sending meeting notices and materials; maintaining RSVP and attendance lists; providing hospitality items; and preparing draft minutes for all meetings of the Board of Trustees as well as committees including: the Management/Executive Committee, the Audit Committee, the Development/Communications Committee, the Education Committee, the Endowment Committee, the Finance Committee, the Long-Range Planning Committee, the Nominating and Board Development Committee, and other committees or task forces as might be developed.
Maintaining current rosters of the Board of Trustees and committees.
Maintaining and utilizing the board website platform.
Serve as Contact/Liaison to the Woman’s Board
With the Chief Development Officer, working closely with the Woman’s Board President and committee chairs on executing the roles and responsibilities of the committees.
Supporting the chairs in planning and overseeing the Annual Hadley Benefit. Preparing individual invitee lists for use in sending save-the-date cards and invitations. Learning and utilizing BidPal software package to support the Hadley Benefit leadership.
Supporting Woman’s Board sponsorship efforts for fundraising events as they secure underwriting from individuals, corporations and foundations. Supporting the Woman’s Board members to cultivate event donors and identify new funding sources.
Entering relevant data into Raiser’s Edge.
Attending all general Board and committee meetings as requested; reviewing and approving Board meeting minutes.
With Woman’s Board leadership, supporting the planning and implementation of other Woman’s Board events and activities including the Annual Holiday Card Sale.
Serving as liaison between the Woman’s Board and Hadley support functions including graphic design, communications, etc.
4. Other duties as requested.
Knowledge, Skills and Qualifications
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, achieving high performance goals and meeting deadlines in a fast paced environment.
Exceptional interpersonal skills and the ability to build relationships with stakeholders including staff, trustees, volunteers, donors and external partners, and the drive to find ways to improve their efficiency and effectiveness.
Affable, warm personality. Respectful, collegial, professional and service oriented.
Emotional maturity and demonstrated proactive approaches to problem-solving.
Highly resourceful team player with the ability to be effective independently.
Excellent writing and proofreading skills.
Highly proficient in Microsoft Office (Outlook, Word, Excel and Powerpoint).
Experience with the following preferred: iContact or similar email marketing product, BidPal or similar event management system, Raiser’s Edge or similar donor platform.
Education and Experience Requirements
Three to five years’ experience with a governing donor board and the ability to anticipate their needs preferred.
Available to work occasional evenings and weekends.
About Hadley Institute for the Blind and Visually Impaired
Hadley Institute is the single, largest provider of distance education for blind and visually impaired individuals around the world. Hadley is also the largest provider of braille education worldwide. Hadley serves 10,000 students in all 50 states and more than 100 countries, and thousands more through Seminars@Hadley, Hadley’s webinars that address a wide variety of vision-related topics. In Febr...uary of 2016, The Hadley School for the Blind became Hadley Institute for the Blind and Visually Impaired. Hadley’s curriculum consists of four programs: Adult Continuing Education, Family Education, Hadley Institute for Professional Studies and Low Vision Focus. Low Vision Focus @ Hadley, launched in 2014, addresses the increasing number of people who have low vision due to age-related conditions such as macular degeneration, glaucoma and diabetes. Hadley offers more than 100 courses in a variety of formats including large print, braille, audio or online.
Hadley is located two blocks from the Metra station and offers a comprehensive benefits package and an innovative, diverse and accepting working environment.