Associate Director, Post-Award Research Administration - Office of the Vice Provost
January 13, 2018
Associate Director, Post-Award Research Administration - Office of the Vice Provost - (18001022)
The Office of the Vice Provost for Research (OVPR) is responsible for pre- and post-award administration of grants and contracts; protection, management, and licensing of the University's intellectual property; oversight of the use of human subjects and laboratory animals in research and teaching and the use of infectious agents and recombinant DNA; implementation of the University's policies on conflict of interest in research and misconduct in research and scholarship, and for working with other administrative offices to create an environment at the University that encourages and facilitates research. The OVPR assures that the services and resources provided by the units under its direction meet the needs of the research community and, in cooperation with the Vice President for Finance, satisfies the requirements of laws and regulations that govern research, and protecting the University's interests. This includes policy development, strategic planning, and oversight. The OVPR staff also work closely with the research leadership of the schools and Tufts Medical Center to promote cooperation, collaboration, and sharing of resources to maintain a positive working relationship between the schools and with the hospital. The OVPR maintains close working relationships with faculty and department chairs in order to keep abreast of the needs and direction of research and to foster an environment of open communication and responsiveness.
The Post-Award Research Administration Office in the OVPR is responsible for the post- award financial oversight of all sponsored project activity at Tufts University. Post-Award is responsible for developing and implementing sponsored project compliance programs working closely with research administration, school and other university administrative offices ensuring financial activities comply with federal/state or donor regulations as well as university policy. The office is also responsible for financial reporting, cash collection and the sponsored project related data created and maintained in PeopleSoft Financials in support of sponsored project activity. This includes the creation and closeout of awards within the system, monitoring budget and expense activity and assisting research departments in the fiscal management of their sponsored projects. Additional responsibilities include managing internal and external audits, administering the university effort reporting process, sub-recipient monitoring, cost share, drawdowns, billing and collection of receivables and reporting financial award activity to federal and non-federal sponsors. Post-Award is a key resource in the administration and interpretation of sponsored project financial regulation and compliance matters. Working closely with university administration and the research community, Post-Award is responsible to provide guidance in developing practical solutions to sponsored project management issues.
The Associate Director of Post-Award Research Administration provides central post-award support to faculty and local research administrators, and leads a team of post-award specialists. The incumbent identifies team goals and priorities for continuous proactive management of sponsored portfolios in accordance with the University policy, government regulations, and other sponsor requirements. The incumbent manages a diverse portfolio of proposals, sponsored research agreements and contracts, and serves as a Signing Official .
Minimum of 8 years of grants management experience emphasizing post award administration with demonstrated progressive responsibilities.
Proficiency in accounting, financial reporting and cash management.
Commitment to maintain a productive and supportive research environment while providing mentoring and technical assistance to departments.
Extensive knowledge of sponsored programs regulations Uniform Guidance and related areas of regulatory compliance and ability to interpret and apply university and sponsor policies and procedures.
Effective verbal and written communication skills, strong interpersonal skills.
Desire and ability to promote collaborative team-building approach and faculty-friendly customer service.
Proven ability to manage multiple concurrent projects, prioritize multiple tasks and perform consistently under pressure of deadlines and other administrative demands.
Ability to successfully manage and supervise staff.
Ability to analyze complex situations, identify workable solutions, and make appropriate determinations based on regulations and the policies, sensitivities, and needs of the Principal Investigators, departments and schools being impacted.
2 or more years of supervising staff.
Experience in sponsored programs administration in a university, hospital, or non-profit research setting.
Designation of Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA).
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.