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The University of Washington's Division of Medical Oncology's includes 41 faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Research Center, the Seattle Cancer Care Alliance, and the VA Puget Sound Health Care System. Over the past 25 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.
The Division of Oncology in the Department of Medicine has an outstanding opportunity for a full-time Budget/Fiscal Analyst. Under the direction of the Phase I Program's Finance Manager, this position will be responsible for post award management. This position will manage the Phase 1 Program budgets (approximately 50 budgets) with a focus on tracking revenue and expenses.
COMPLEXITIES OF POSITION
This position is constantly required to integrate information from multiple sources to ensure that all the requirements of the University and external agencies, institutions and industry are met. This position requires independent judgment and decision-making in researching and resolving queries relating to the payables and receivables management of all Phase I Program studies. This position is required to coordinate efforts across the Alliance partners including UWMC, FHCRC, SCCA, and Harborview departments and staff. The position will maintain dynamic communication with the study investigators, research and program staff for the other programs within the Division.
Payables management - Establish and maintain methods to reconcile budgeted patient costs against patient charges; Review vendor bills and approve for payment making sure that bills are directed to the right budget and payee. Develop, recommend, and/or establish charge schedules for cost center and/or study accounts. Actively participate in the migration of records and tracking in the Allegro CTMS (Clinical Trial Management System) data base.
Receivables management - Working with study teams, establish methods to track patient accrual and visits for invoicing sponsors, resolve issues and disputes in a timely manner and pursue collection per agreed timeline based on contracts and/or awards. Consult with funding agencies (industry sponsors) to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures; advise and assist organization's staff regarding budgetary policies and procedures, account status. Actively participate in the migration of records and tracking in the Allegro CTMS (Clinical Trial Management System) data base.
Forecast fiscal needs/commitments for studies; analyze project fiscal impact.
Evaluate study budgets through comparison of actual performance with budgeted cost objectives; research and determine causative factors in expenditure trends; formulate and recommend corrective action when/if there are deficits;
Progress/Financial Reports Assist with preparing quarterly budget reports for submission to investigators providing status and projection on revenue and expenses and providing variance analysis, as needed. Conduct various statistical financial analyses and modeling involving fiscal/budget data; integrate and align activities with organizational direction/mission.
Tracking salaries- Track and reconcile salary earned based on patient enrollment and submit salary earnings for faculty and staff for allocation and payroll distribution.
Budget set-up extension and closing coordinate/work with GCA and OSP in budget, no-cost extension and budget closing.
Process patient travel reimbursements and invoice the sponsor for pass through costs.
Assist Phase 1 Finance Manager with Pre-award activities.
Pre-award support Assist Program Finance Manager in the development and preparation of budgets for new, continuing, and renewal grants and/or contracts utilizing established polices and independent judgment. This includes tracking and creating timeline matrix identifying bottlenecks and providing recommendation to improve timelines. SAGE & Tracking SFI Disclosure prepare and submit eGC1s and track compliance on financial disclosure for investigators.
Program Metrics & Statistics Record data for tracking and reporting of other related program metrics such as enrollment, start-up metrics, etc.
Perform other budget and administrative duties as assigned.
For detailed information on Benefits for this position, click here.
A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience.
Effective and professional oral and written communication skills; exceptional problem-solving skills.
Must be highly organized, service-oriented, flexible and resourceful.
Demonstrated competency in working with numbers and advanced proficiency with Microsoft Office, Word, Excel and Power Point.
Ability to perform all duties in a manner which demonstrates professionalism and an attitude of cooperation and willingness to be part of a team.
Medical Terminology or experience in healthcare setting.
Previous experience at the University of Washington and oncology trials.
Knowledge and familiarity with Allegro CTMS ( Clinical Trial Management Software), and various UW Financial Systems (MyFD, SAGE, ARIBA, Procard
CONDITIONS OF EMPLOYMENT
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
This position requires a flexible work schedule. Stringent deadlines from sponsor organizations/companies to meet deadlines may require overtime including occasional evening and weekend overtime. This position requires the ability to function independently, establishing priorities as needed with autonomy while reporting to the Program Operations Specialist.
Fast-paced office environment, with a high volume of often-complex projects. The work is deadline driven and requires using a computer and telephone for the majority of the day. Projects may require travel between affiliate locations. Work week regularly exceeds 40 hours per week.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.