The Johns Hopkins Center for a Livable Future (CLF) is seeking an experienced individual to work closely and collaboratively with the center's fin/admin team and the Department of Environmental Health and Engineering (EHE) Business Office in providing effective financial management of funds supporting the center. This position will be responsible for the coordination and implementation of both sponsored and non-sponsored financial and administrative activities related to the center and will report directly to the Center Administrator.
The Sr. Grants and Contracts Analyst will partner with and act as the central point of contact with center faculty, the department Administrator, and the Office of Research Administration (ORA, i.e., JHURA) regarding the planning and development of application submissions to various federal agencies, foundations, and other funding entities. The primary goals of this position is to ensure timely, effective, and efficient functioning of sponsored and non-sponsored funds and relevant project and program activities.
Prepare and review grant and contract proposals.
Provide guidance to Principle Investigators (PIs) regarding the interpretation and anticipated implications of applicable grant terms and conditions.
Prepare and assist in the development of the proposal and reporting budgets and budget justifications. Review budget justification for appropriateness and completeness of content.
Use appropriate costs rates such as indirect and benefit rates including cost recovery for mandatory F&A waivers as approved by EHEE Business office, when necessary.
When applicable, check mathematical correctness of subcontract proposals from other institutions.
Ensure compliance with all relevant university and/or foundation and government agency regulations and restrictions.
Ensure that all needed information/documentation for grant proposals, new and continuing projects, is properly presented and uploaded in COEUS and for final review and approval by the EHE Business Office.
Track proposals and other sponsored research documentation through the signature/approval processes to ensure that deadlines are met.
Develop a database to maintain both currently active and other pending support for all CLF staff.
Advise PIs regarding any changes in sponsored research policies.
Serve as a liaison between EHE Business Office, JHURA, PIs, CLF staff and funding agencies.
Assure protocol numbers are valid and appropriate human subject compliance training has been completed by key personnel.
Working closely with CLF program staff, allocate budgets for new and continuing awards.
Reconcile monthly financial statements for assigned accounts in accordance with University protocol / guidelines.
Using SAP and Excel, prepare financial reports and analysis as needed.
Provide monthly financial/reconciliation reports to PIs and directly address any issues, and meet with CLF program leadership on a regular basis (at least quarterly) to discuss the financial status of grants, gifts and contracts and provide advice regarding any changes that might be required or upcoming submissions.
Make necessary expenditure cost transfers to ensure accurate, allowable charges.
Prepare payroll documents for EHE Business Office to allocate salaries to assigned budgets, reconcile salary support monthly to ensure theses remain within projected budgets and comply with percent effort reporting.
Work directly with the EHE Business office and/or sponsored projects shared services to ensure that all financial reporting is accurate and submitted to funding agencies in a timely fashion.
Develop and prepare financial reports for forecasting and results analysis for faculty.
Work closely with CLF program leadership in preparing budgets for gift agreements.
Oversee reconciliation and financial management of assigned non-sponsored accounts.
Ensure accuracy of monthly expense coding by the budget specialist using internal tracking system.
Meet with center program leadership on a regular basis regarding account status.
Oversee and ensure accurate and timely data entry of weekly timesheets for student research assistant and casual employees.
Manage and oversee the processing of internal CLF approval documents (i.e., Activity Brief Approvals, Research Brief Approvals, and Travel Requests) and maintain tracking system for reconciliation of the subsequent expenses.
Prepare and approve various paper and electronic forms such as journal transfers, online payments, travel reimbursements, and purchase orders.
Prepare and assist with annual submission of program workplan budgets.
Perform other duties as required in support of CLF programs and activities.
Bachelor's degree in finance, accounting, or related field required.
Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
* JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. *
Strong knowledge of COEUS and SAP.
Experience in a research or university setting.
Knowledge of US Government and private cost principles, as well as grants and contracts management strongly preferred.
Special Knowledge, Skills, and Abilities
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the center.
Ability to work for long periods of time without direction, prioritize own work, work with flexibility on several tasks simultaneously to meet concurrent deadlines.
Organized and demonstrates ability to work independently and well as member of a team.
Ability to interpret financial reports.
Possess strong problem solving, organizational, and analytical skills.
Ability to exchanges non-routine information using tact and persuasion, as appropriate, requiring good oral and written communication skills.
Understands and embraces the complexities of center-wide research and finance activities in addition to the interrelationship of both people and functions within the department business office and the center.
Ability to maintain strict confidentiality in financial management matters.
Proficiency in the use of software applications, databases, Excel, and Word.
Effectively interacts with all levels of JHU employees, students, donors, and vendors.
Classified title: Sr. Grants & Contract Analyst
Starting Salary Range: $57,544 - $79,047; commensurate with experience
Employee group: Full-time
Employee subgroup: Exempt
Schedule: M – F, 8:30 - 5:00
Location: 615 N. Wolfe St. W7010, Baltimore, MD
Department Name: Environmental Health and Engineering
Personnel Area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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