Associate Director of Gifts and Records Processing
February 5, 2018
Higher Education Institution
Job ID:5252 - Unclassified - FT (Salary)
The position of Associate Director, Gifts and Records Processing, has a primary function of supervising the data entry staff and managing the gift processing and record entry functions. The gift processing and records department is responsible for the receiving, recording, and depositing all funds designated as gifts to the University in a timely, accurate and efficient manner, providing information for acknowledgements of gifts, reports and other necessary items.
Manage and supervise daily functions of the gift processing staff. Specific supervisory duties include establishing goals and objectives, conducting performance reviews, and providing training.
Oversee deposit and data entry for complex transactions including the sale of securities gifts; non-gift revenue; pledge payments, reminders and uncollected pledges; and the matching gift processing.
Serve as the contact person in communicating with donors and internal/external partners.
Maintain Policy and Procedure manual for gift processing area.
Reconcile a variety of accounting reports as needed, and verify the weekly and monthly accounting feeds.
Act as the University liaison with various banking partners.
Oversee the printing and correction of daily gift receipts and end of the year giving statements.
Train divisional support staff in using and updating Banner records.
Serve as the liaison with internal and external auditors to provide information.
OEEO Statement: The University is committed to equal opportunity, affirmative action, and eliminating discrimination and harassment. Miami University does not discriminate on the basis of age, color, disability, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations/or disabilities related to employment should be directed to ADAFacultyStaff@MiamiOH.edu or 513-529-3560. Miami University's Annual Security and Fire Safety Report with information on campus crime, fires, and safety may be found at: http://miamioh.edu/campus-safety/annual-report/. Hard copy available upon request. A criminal background check is required. All campuses are smoke and tobacco free campuses.
Two or more years of relevant experience
Requires experience working with complex databases
Strong ability with MS Office Suite including Word and Excel
Excellent organizational and communication skills including a strong ability to work with people including donors and staff
Internal Number: 5252
About Miami University
“Miami University, a student-centered public university founded in 1809, has built its success through an unwavering commitment to liberal arts undergraduate education, with complementary quality graduate programs, and the active engagement of its students in both curricular and co-curricular life. With a student body of 16,000, Miami effectively combines a wide range of strong academic programs with faculty who love to teach and the personal attention ordinarily found only at much smaller institutions. Faculty and staff are highly valued for their contributions toward the Miami experience. Employees enjoy a competitive benefits package and stable work environment as they work to support the university’s educational mission.
Miami’s main campus is located in Oxford, Ohio, 35 miles northwest of Cincinnati, with regional campuses located in Hamilton and Middletown, Ohio, and a center in Luxembourg. Known as one of the most beautiful campuses in the nation, Miami, the nation's tenth oldest public university, is recognized for its striking red brick Georgian-style architecture and tree-shaded lawns. Take a Virtual Tour from our website.”