Reporting to the Senior Associate Secretary and Director of Administration, and working closely with colleagues, the Associate Secretary will serve as a core member of the Office of the Governing Boards on an interim basis during a scheduled leave. This is a term appointment scheduled to run through November 30 2018.
The Associate Secretary will have responsibility for advancing the work of the University's Board of Overseers, its standing committees, and the visitation process directed by the Board. In addition, the incumbent will serve as principal staff to several committees of the Board of Overseers and to an array of visiting committees responsible for reviewing the work of various departments and schools. The visitation process, entailing periodic reviews conducted by committees with relevant expertise, aims to provide informed, objective, and candid assessments of the University's various schools and departments and constructive advice on their future direction and development. In close coordination with the Overseers, committee chairs, deans, key faculty, and administrative colleagues, he or she will:
plan and implement the activities of such committees and ensure necessary follow-up;
document and communicate key actions of these committees, including drafting or editing both minutes and reports;
serve as an advisor and liaison to a range of university constituents in their interactions with the committees and the Board more generally;
assure the proper integration of the committees' work with that of other internal and board-level groups;
participate in identifying, articulating, and implementing best practices for the visitation process and the work of the Board's standing committees.
Besides his or her core duties in relation to the Board of Overseers and the visitation process, the Associate Secretary will participate with colleagues in planning and carrying out the broader responsibilities of the Office of the Governing Boards. He or she will manage other projects as needed, partner with colleagues within and beyond the Office of the Governing Boards to further initiatives to streamline processes, and build working relations with key colleagues in other Harvard offices.
The Office of the Governing Boards may consider well qualified candidates who are interested in a less than 100% full time equivalent assignment.
The position will be filled as a grade 57 or 58 commensurate with experience.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
Candidates MUST meet the following basic qualifications in order to be considered for this role:
Bachelor's degree and five or more years' related experience.
Intellectual capacity and curiosity, first-rate organizational skills and experience working in academic administration. Strong academic background, close attention to detail, and strong communication skills, including demonstrated writing skills. Proficiency with a variety of computer programs and technologies, including Microsoft Office suite, and ability to learn new software and systems. Ability to work well with staff colleagues as well as Overseers, deans, faculty members, and others senior university leaders. A high level of discretion and diplomacy is essential, as are collegiality, flexibility, discretion, and an appetite to explore changing approaches to traditional tasks. Advanced degree desirable, as are experience working with senior leaders, executing project plans and complex schedules, and creating strong relationships across complex organizations.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 44843BR
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.