NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.
We have an exciting opportunity to join our team as an Administrative Coordinator.
In this role, the successful candidate is responsible for coordinating and supporting administrative activities for the Division of Epidemiology.
Demonstrates knowledge of the organizations Core Values and incorporates them into the performance of duties.
Coordinates the day-to-day activities of all division operations including but not limited to supply/inventory/equipment management, payroll, and scheduling. Develops policies, procedures and systems which ensure productive and efficient administrative operations. Acts as the liaison between divisional faculty and staff and the Department Administration.
Supports the Division Director in problem solving and project planning/coordination to ensure efficient service. Assists in the development and execution of stated goals and objectives, and serves as a primary point of contact for all administrative issues affecting the division, other NYU affiliates and external institutions and agencies.
Maintains schedules/calendars, screens and handles telephone communications; evaluates incoming and outgoing correspondence and prepares responses as appropriate. Organizes and facilitates meetings, conferences, and other special events, as required, including identifying needed resources and arranging for required support (i.e. Technical, A/V, etc) for meetings and events.
Researches and analyzes data related to administrative functions: supply/inventory management, payroll, scheduling, etc. Prepares a variety of communications, reports, charts, written documents, etc detailing the findings which may be highly sensitive and confidential in nature. Reviews findings with the Division Director
Manages the expenses related to the division and follows finance and accounts payable process for reimbursement, pcard reconciliation and other related financial matters
Assists in preparation of talks and slides for faculty of the division as well as organizing and tracking presentations
Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the Division, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
Gathers, enters, and/or updates data to maintain divisional records and databases, as appropriate; establishes and maintains files and records for the office.
Performs other duties as assigned.
To qualify you must have a Bachelors Degree and/or 2 years of relevant experience or an equivalent combination of education and experience.
This must include experience with overseeing office activities and working in a multi-faceted area.
The successful candidate must also possess excellent interpersonal, verbal and written communication, and organizational skills.
Knowledge of standard office software is essential, including proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office, preferred).
Ability to multi-task and/or coordinate multiple assignments is required.
Ability to interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills are required.
Bachelors degree and 2 years experience.
Previous experience administering office operations in a healthcare setting preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
NYU Langone Health, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.nyulangone.org.