Advertised Summary Job Description: Reporting to the Executive Director for Academic Administration (EDAA), the Associate Director for Academic Administration plays a critical role in the unit by providing project management for major projects (e.g. Middle States accreditation process, Academic Excellence Committee (AEC), Academic Program Audit, and other program and school level review processes, when applicable.) Cyclical support includes collection and reporting of evaluation data at all levels (course, faculty, and program). Additional day-to-day support includes supporting the EDAA, Associate Dean, and Academic Directors in the evaluation of program effectiveness, in the interests of building a culture of continuous improvement.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
ACADEMIC PROGRAM ASSESSMENT (40%) - Provide Support to the EDAA for evaluating SPS's academic programs including credit and noncredit offerings. - Facilitate the process of collecting and reporting quantitative and qualitative data for academic program reviews. - With assistance from the EDAA, effectively and efficiently administer the responsibilities of Middle States assessment plans in collaboration with Academic Directors and faculty. - Support and administer the process of collecting artifacts that demonstrate mastery of program objectives in support of Middle States reporting requirements and the annual academic program audit. - Implement an "SPS Assessment Resource," either on LionDrive or within the SPS intranet, to ensure that materials supporting assessment of student and program outcomes are accessible by the SPS community. - Work with analysts to create reports and prepare for reviews.
SUPPORT GOVERNANCE AND ACCOUNTABILITY WITHIN THE SCOPE OF ACADEMIC ADMINISTRATION AND POLICY (45%) - Serve as a resource to SPS for academic policy and procedures. With the EDAA, identify University policies that are applicable to SPS functions. Where policy is lacking or requires further articulation to meet SPS needs, research and draft policy statements, and circulate for review and approval. - Collaborate with SPS teams to establish an "Academic Policy Portal" within the SPS intranet or other internal site where the SPS community can access up-to-date policy and procedure information. - Assist the EDAA in addressing issues relating to compliance on university, state, and federal levels. - Collect and archive course syllabi each academic term. - Implement a syllabus repository, either on LionDrive or within the SPS intranet, to ensure that approved syllabi are accessible by the SPS community. - Manage the logistical requirements of the Academic Excellence Committee (AEC). Facilitate AEC communications, maintain and update the AEC project site, and document and archive the decisions of the committee.
PLATFORM SUPPORT (10%) - Work with Canvas, CUIT, and SPS Analyst on development of sorting and reporting functionality of evaluation results. - Post course evaluations in Canvas and with Analyst, maintain archive of results. - Maintain course and program approval records for SPS strategic planning and Provost's office.
PERFORM OTHER DUTIES AND PARTICIPATE IN RELATED PROJECTS AS NEEDED (5%)
General Minimum Qualifications: - Bachelor's Degree or equivalent experience required. - 4 years of related experience required.
Additional Specific Minimum Qualifications: - Excellent interpersonal, oral and written communication skills required. - Computer literacy including proficiency in word processing, spreadsheets and e-mail required. - Demonstrated ability to work collaboratively as part of a team as well as the initiative and ability to start and complete projects with minimum direction necessary. - Some evening and weekend work required. - Must have strong managerial, organizational, and communication skills. - Extensive knowledge of the Microsoft Suite required, especially Excel. - Experience with SPSS and NVIVO - Willingness to learn SIS and Desktop Reports as well as other University applications necessary.
Preferred Qualifications: - Master's Degree - Experience working with faculty and students desirable. - Experience with SIS, student financial accounts and other computer systems at the University highly desirable. - Experience with database management preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_167262
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.