A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Department of Dermatology is seeking a full-time Financial Specialist Senior to join our team, providing pre- and/or post-award research administration activities for both the Neurosciences and Sensory Clinical Trials Support Unit (NSS CTSU) (65%) and the department (35%).
As part of the strategic research initiative, the Clinical Trials Support Office is now overseeing a new model to improve clinical care, value, and health outcomes by successfully executing a diverse portfolio of high-quality clinical trials. This new model entails an organizational structure of local service units, central infrastructure, and governance oversight. The Clinical Trials Support Units (CTSUs) are trans-departmental and thematically aligned based on research foci. CTSUs are the local units that provide comprehensive pre- and post-award support to study teams, offering high-quality, efficient service in support of a mix of clinical trials. They provide a professional environment of expert personnel accessible to all investigators, especially early-career faculty.
ManagetheNSSCTSUclinical trials financialportfolio.Duties will includeportfolioforecastingfor each protocol,monthlyand annualreporting,reviewing for compliance issues, budgetaryconstraints, and discrepancies.Advise on portfoliofinancesproviding alternativesand realisticsolutionswhilemaintaining efficiency.
Implement standard processes for executing budgets and reviewing financial data for compliance, ensuring that expenditures follow the standards of the University and the sponsor.
For the NSS CTSU:
• Handle pre- and/or post-award activities ensuring all Medical School, University and sponsor policies and guidelines are followed.
Drive the pre-award process to ensuretimelyactivation of clinicaltrialsincludingfeasibilityreview, non- disclosureagreements,interpretation of contractlanguage,contractand budgetnegotiation, and internalformssubmissionssuch as ePAF, budget creation and negotiation, and billing calendar preparation.
Manage all post-awardactivityincluding accountreconciliation,patient payments,invoicing,clinical research billing errors,ensurerevenuecollection;collaborate with CTSUfaculty and coordinators as neededtoachievetheseduties.and handling A21 and Financial Status Reports. Provide assistance in completion of progress and final reports as applicable.
Assist in the preparation and presentation of the CTSU financial portfolio to key stakeholders including the CTSU Advisory Board, Medical Directors, Administrators, and Clinical Trials Subcommittee as well as those within the Department of Dermatology.
Develop workflows for the entire finance team while ensuring appropriate coverage and knowledge for pre- and post-award activities of the entire CTSU.
Build and foster relationships with other units, as well as sponsors. Serve as liaison for faculty with sponsor, and University central offices (i.e. Sponsored Programs and Office of Research & Sponsored Projects (ORSP). Collaborate with departments, faculty,studyteams,researchadministrators,etctoensurecompleteness of records.
Work with CROs,industry sponsors, and via clinicaltrials.gov to fosterpartnerships with industrysponsorsand identifynew studiestoincreaseclinical trialopportunities.
Prepare and present financial portfolio reports to keystakeholdersincluding theAdvisoryBoard,theCTSUMedicalDirectors and Administrator,ExecutiveCommittee,and facultyteams.
Other duties and special projects as assigned.
For the Department:
In partnership with the CTSU Administrator and Dermatology staff, this position assists in in the management of the department’s clinical trials/clinical research financial portfolios. Specific duties include:
Analyzing, forecasting, and regular reporting of the department’s clinical research/trials grant and contracts financial portfolio as well creating a comprehensive view that includes the NSS CTSU.
Collecting and maintaining data for metrics.
Responsible for the coordinate of pre-award and/or post-award activities related to Clinical Research grant and contract proposals.
Pre- award activities include:
Assisting departmental faculty in the development, preparation, and submission of grant and contract proposals.
Ensures applications meet agency and university guidelines and published time tables and deadlines.
Post - award activities include:
Establishment of accounts in financial accounting system.
Re-budgeting of funds as needed.
Making changes to the award or expenditures as required.
Resolve inquiries from faculty, staff, sponsors, internal units, and external stakeholders.
Manage grant account activity for compliance issues and budgetary restraints.
Bachelor’s degree with 3 to 5 years of experience in finance or management Experience and understanding of pre- and post-award processes related to clinical trials
Ability to gather, interpret, and analyze resource data in order to make recommendations
Strong understanding of clinical researchfinances,grantfunding,industrysponsorcontracts and reporting requirementsforgrantsand contracts
Someknowledge of medicalterminology
Abilitytoworkindependently with minimalsupervision with diverseteams of people in a diplomatic,collaborativeand effectivemanner
Excellentinterpersonal,oral,andwritten communication skillswithexceptionalattention todetail
Robust computerskillsincluding strong proficiencyin financerelated programssuch as MS Excel,MPathways and the Data Warehouse
Ability to manage multiple tasks simultaneously, to work well under time constraints, and meet deadlines, as well as prioritize and exercise good judgment
Outstanding customer service skills
Previousexperienceworking in pre- and post-awardclinical trials
Demonstratedexperienceworking with a variety of clinical trialsfunding agenciesincluding industrysponsors,federal agencies,foundations, and gifts
Experiencewith the U of M systemsincluding eResearchRegulatoryManagement,eResearchProposalManagement,and the Human SubjectIncentivesProgram(HSIP)
Knowledge of Medical School and/or University policies and procedures
Directsupervision isfromtheCTSUAdministratorandCTSUMedicalDirectors;functionalsupervision fromthe CTSUExecutiveCommitteeandCTSUAdvisoryBoard. Supervision will also be provided by members of the Dermatology Department as required. Significant collaboration with the key administrators in stakeholder departments and centers is expected.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 153733
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.