Job Requisition Number: 24559. Campus Shared Services (CSS) – a division of the UC Berkeley Office of the Vice Chancellor for Administration – provides reliable, high-quality administrative support to faculty, academics, staff, student employees, and retirees in support of the UC Berkeley mission of teaching, research, and public service.
CSS provides services in the areas of Business and Financial Services, Human Resources/ Academic Personnel Support, Information Technology, and Research Administration to nearly all campus units.
This position is responsible for managing client relationships and facilitating effective service delivery to administrative business or academic units on campus. Serves as an Academic Personnel Analyst and liaison between clients and VCRO. Ensures the efficient flow of information and coordinates and conducts activities to best serve client needs in a timely manner. Works with Service Delivery Manager and AP/HR Process Improvement teams to implement best practices and deliver continuous improvements in service. This position involves recommending, developing, implementing, administering, coordinating, and/or evaluating Human Resources policies, labor contracts, statutes, programs and procedures covering several of the following: recruitment, compensation, employee relations, labor relations, welfare programs, training and development, visa procurement, intercampus transfers, and employee services.
Key Responsibilities: •Facilitates/manages the academic review processes, identifying issues relating to policy and compensation. •Using advanced knowledge of UC policies, campus procedures and collective bargaining agreements, advise Unit Head, Managers and Researchers on matters involving non-senate academic personnel. •Facilitate the submission and review of personnel actions to ensure that the final decisions are communicated accurately and timely to unit head and academic appointees. •Review and recommend decisions on non-senate academic personnel actions in the areas of recruitment, appointment, non-reappointment, layoff, advancement, compensation, benefits, leaves, misconduct, training and development and other areas as identified. •Advise on visa eligibility and procurement, including J-1, H-1B and other visa applications. •Identify issues relating to visa eligibility and work with the Berkeley International Office, CSS and unit to resolve moderate to complex issues to facilitate the timely procurement of visas in conjunction with non-senate appointments. •Provides strategic advice and counsel to unit head by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel procedures and practices. •Drawing on extensive knowledge of academic personnel policy, monitor and determine eligibility for advancement, communicate and advise unit head and appointees on case preparation requirements, and review actions to ensure completeness, accuracy and compliance with policy. •Work to resolve discrepancies and ensure timely follow-up on requests for additional information and/or resubmission. •Maintain confidentiality and exercise discretion in dealing with controversial or sensitive topics. •Counsels department managers and supervisors on appointment classification, employee and labor policies, procedures, and appropriate practices regarding performance management, recruiting, on-boarding, compensation/classification, disability, training and other areas of HR for staff titles. •Coordinates the academic search process, including placement of ads, drafting of search plans, and conducting the initial screening of materials submitted. •Manages the recruitment cycle for the full range of staff and academic positions. •As an experienced user of the campus AP Search & Recruit system, facilitate recruitment and waiver requests for non-senate academic appointments. •Liaise with VCRO and OFE to ensure cases are complete, in compliance with campus policies and guidelines and are processed expediently. •Advise the search committee and unit head on development of search plan and advertisements. •Represent the unit on campus committees involving moderate to complex academic personnel policies/procedures as requested.•Requires in-depth knowledge of and ability to apply/interpret campus and college policies and procedures which govern academic HR. •Excellent critical and innovative thinking to address complex issues and present nuanced analyses. •Thorough knowledge of system wide and campus policies, union contracts, procedures and practices that govern academic HR administration. •Thorough knowledge of campus and college goals, priorities and values and the legal and human implications of decisions. •Ability to analyze complex management issues; develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel. Education/Training: •Bachelors degree in related area and/or equivalent experience/training
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.