Position Summary: We have an exciting opportunity to join our team as a Secretary II.
Under the direct supervision of OR leadership, the successful candidate will perform clerical and receptionist responsibilities as a member of the interdisciplinary healthcare team.
General Computer and office functions - Files and/or copies materials as needed. Properly formats drafts and final copies of schedule according to instructions in accepted style. Enters stores and retrieves worksheet and other information correctly according to the machines operational instructions. Prints reports from Scheduling/Registration System. Composes, prepares, and edits general correspondence. Collects, updates, and summarizes data and statistics for the department.
Demonstrates the use of high level interpersonal skills when interfacing with Administration, Physicians, Managers and other associates as observed by Nursing Leadership and feedback from associates. Answers telephone calls in a timely, pleasant and professional manner as measured by feedback from staff and direct supervisory observation. Answers telephones and relays timely messages to appropriate individuals as evidenced by direct observation. Directs or transfers calls to appropriate persons. Demonstrates polite and courteous manner in dealing with all interdisciplinary associates within the department and other NYUMC departments.
Coordinates and organizes daily work in an efficient manner. Retrieves requested materials via fax, phone or web form. Accurately schedules appointments/ procedures in a timely manner and refers conflicts to operational leadership
Acts in professional manner when interacting with others. Ability to distinguish issues requiring immediate attention from routine and communicate to operational leadership any changes from initial plan.
Files, scans and maintains documents in neat, timely and organized fashion.
Assesses orders and maintains an inventory of supplies for the departmental approved plan.
Participates in the orientation of new employees. May assist, provide guidance and/or train less senior staff with completing onboarding related duties.
Supports computerized programs specific to department needs; operational and administrative; e.g. SPM, Kronos, EPIC, Microsoft office.
Responsible to run reports, schedule meetings and take minutes as requested.
Responsible for other assignments as designated by Leadership
Builds upon responsibilities inclusive in Receptionist and Secretary I positions.
High school graduate with three years secretarial experience in a healthcare setting required.
Excellent verbal and written communication skills and Knowledge of medical terminology.
Computer skills, including Microsoft office and database maintenance. Ability to handle multiple projects and deadlines.
Ability to cope with interruptions, varying personalities, and rush projects. Must be well organized and able to prioritize responsibilities to meet deadlines.
Must be able to achieve and maintain good working relationships within the Department as well as other Departments in the NYU Health System.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 60380525
About NYU Langone Health
NYU Langone Health, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.nyulangone.org.