Executive Assistant to the VP for Communications & Public Affairs
February 11, 2018
Princeton, New Jersey
Requisition # 2018-8365 Department Communications Category Administrative Support Full-Time / Part-Time Full-Time Application Deadline
Princeton University is a vibrant scholarly community with a longstanding commitment to service. Chartered in 1746, Princeton is the fourth-oldest college in the United States. As a world-renowned research university, Princeton pursues the highest levels of excellence in the discovery and transmission of knowledge and understanding. It is distinctive among research universities in its dedication to undergraduate teaching. The University enrolls approximately 5,200 undergraduate students and 2,600 graduate students. It has more than 90,000 alumni around the world.
Princeton's Office of Communications and Public Affairs promotes and protects Princeton University's reputation of excellence. We do so by developing and implementing clear, consistent and engaging strategies that enhance public understanding of Princeton, its people and its value to society.
Reporting to the Vice President for Communications and Public Affairs, the Executive Assistant provides high-level administrative support for the Vice President for Communications and Public Affairs of the Princeton University Office of Communications and Public Affairs. In this role, the Executive Assistant works regularly with the Communications and Public Affairs Office's senior leadership and campus partners on moving forward the priorities of the Office of the Vice President for Communications and Public Affairs. In addition, the Executive Assistant will provide high-level administrative and project support to the Vice President, who is responsible for overseeing the presentation of the objectives and activities of the University to all of its publics and serves as a spokesperson for the University, and responsible for the offices of communications, public (primarily state) affairs, government affairs (located in Washington, D.C.), and community and regional affairs.
Provides high-level and proactive administrative support to the Vice President for Communications and Public Affairs (VPCPA).
Serves as the initial point of contact for the VPCPA with other university and external offices, and makes independent decisions on routing and resolution of incoming calls and emails.
Represents the office to, and interacts with trustees (as needed), senior administrators, managers, faculty, staff, students, and distinguished individuals outside the University.
Works closely with the VPCPA to support campus partner and committee initiatives related to Communications and Public Affairs business, including creation and execution of materials (e.g., agendas, reports, minutes, presentations, and appointments).
Drafts, prepares and edits routine written correspondence, including presentation, agendas, and minutes as directed by the VPCPA.
Manages budget and expenses for the VPCPA.
Serves as a project manager on special assignments.
Tracks paid and unpaid absences for the VPCPA and the VPCPA's direct reports.
Schedules direct report and other internal Communications and Public Affairs meetings for the VPCPA and follows up on projects, conversations and appointments.
Maintains the VPCPA's calendar, exercising discretion and judgment as to priorities and effective use of the VPCPA's time including scheduling meetings, making travel arrangements, and preparation of materials.
Provides direction on priority of meetings and schedule setting, and briefs VPCPA in advance on all meetings and travel needs.
At least five to ten years of experience supporting executive level management, preferably in a higher education setting.
Ability to understand and be committed to the University's mission and culture.
Strong attention to detail, organization, prioritization, and information gathering and interpreting.
Computer proficiency, including a strong working knowledge of Microsoft Office suite of applications (Word, PowerPoint, Excel, Access, Visio, Outlook), and content management software. Knowledge of Princeton University internal systems including PeopleSoft and Concur is preferred.
Ability to respond quickly to changing business needs and to work with a high degree of flexibility and collaboration in a fast-paced, goal-oriented environment.
Ability to anticipate needs and to be proactive in helping to manage the VPCPA's time and priorities.
Excellent customer service skills, both internally and externally.
Discretion, good judgment, and commitment to keep confidential all data related to Princeton.
Demonstrated diplomacy and professionalism to work with and command the respect of colleagues, campus partners, and alumni.
Strong organizational skills, including the ability to set clear priorities and manage time well.
Ability to work independently and make sound judgments about projects, priorities and responsibilities.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Princeton University requires all candidates to complete a background check successfully prior to the start of employment. The type and extent of background checks may vary depending on job requirements and/or functions.
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.