NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.
We have an exciting opportunity to join our team as a Program Manager.
In this role, the successful candidate will provide leadership and administrative direction, in collaboration with section leadership and divisional and departmental administration, for faculty and staff in the Center for Healthful Behavior Change. This includes supporting the HR management, oversight of grant and non-grant financial accounts, moving forward strategic initiatives and management of the day-to-day operations.
Demonstrates knowledge of the organizations Core Values and incorporates them into the performance of duties.
Oversees preparation of all budgets for departmental programs (i.e., school operating, discretionary, affiliation, grants, etc).
Tracks revenue and expenses and monitors budgets including salary allocations and expenses. Works with divisional and departmental administration to make necessary changes and resolve any issues.
Provides post-award management for Center faculty for federal and non-federal grants and contracts
Reports financial management data to Center Director. Reviews and analyzes data, makes recommendations to the Director and Center faculty.
Oversees compliance with all funding agencies and the IRB by ensuring that required information is maintained and reported on a regular basis.
Meets on a regular basis with the department and division administration to review current research activity including monitoring on-going financial performance and adherence to annual budgets and ensure post-award follow-up items are addressed.
Supervises Grants Coordinator, who is responsible for processing grant submissions, progress reports and final reports via Research Navigator.
Manage HR related tasks for Center faculty including on-boarding volunteers, orienting new staff and ensuring completion of annual performance appraisals for Center staff.
Supervise administrative Center staff
Work with divisional and departmental administration to hire new staff, address any performance issues and process related changes in employment status (i.e. change in hours, termination, etc).
Support faculty and staff in their research and education efforts, including implementation of processes to improve efficiency and overcome obstacles while working toward common goals.
Along with the divisional and departmental Administration, manage the space, equipment, and facility-related issues within the Center.
Participate in Center faculty meetings and keep strategic initiatives moving forward.
Promote Center activities through maintenance of the Center website, liaising with department communications director, and creating and distributing Center promotional materials.
Support Center faculty and staff in expense management including, pcards, check requests, honorarium payments, employee travel and expense reimbursements, new vendor set up and procurement of goods and services.
Create a positive environment that fosters collaboration, dedication and teamwork among Center faculty and staff.
Propose then implement creative approaches to program management and improvement.
Attend departmental administrative meetings and serve as a liaison between Center staff and faculty and department administration and other SoM departments as appropriate. Perform other duties as assigned.
To qualify you must have a Masters degree in public health, health care administration, business, education administration, science; other areas will be considered as well
2-5 years experience
Attention to detail is critical
Evidence of highly effective project management
Strong analytical, organizational and time management skills
Proficiency in using various Microsoft Office applications such as Excel, Access, Power Point and Outlook. Familiar with Internet applications
Effective verbal and written communication skills and interpersonal skills. Comfortable in the role of team leader and team member
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
NYU Langone Health, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.nyulangone.org.