Vanderbilt University faculty are recognized for path-breaking discoveries, scholarship, and leadership in higher education. By planning, organizing, and supporting the research and scholarship efforts of its faculty, Vanderbilt aims to advance directives outlined in the action phase of the Academic Strategic Plan. To support this, Provost and Vice Chancellor for Academic Affairs, Susan R. Wente, has established a multi-year initiative organized under the auspices of the Provost's Initiative to Enhance Research and Scholarship (PIERS). The Vice Provost for Research works closely with Provost Wente, university leadership, the Vanderbilt University Research Council (VURC), and the faculty to advance PIERS priorities. These include driving growth and recognition of Vanderbilt research and scholarship that are resourced by a diverse and sustainable matrix of sponsorship while also developing a robust, cohered and streamlined VU Research Operations and Administration infrastructure with full transparency, simple processes that facilitate our researchers, manage institutional risk, and have faculty oversight.
The VPR oversees and promotes research by communicating with and seeking buy-in from school/college deans, other vice provosts, and university leadership; developing productive planning, review, assessment and consultative processes through the VURC and other committees and working groups; and engaging closely with entities in the office, including Sponsored Programs Administration (SPA), the Center for Technology Transfer and Commercialization (CTTC), the Leveraged Proposal Organization and Development (L-POD) program, Global Support Services (GSS), the Research Integrity and Compliance program, the Research IT Special Project, and the trans-institutional centers and institutes (see organizational chart here). Additionally, the VPR engages with other campus entities, such as the Office of the General Counsel, VUIT, Vanderbilt University Medical Center, Development and Alumni Relations, and external entities, such as the Association of American Universities, Oak Ridge National Laboratory, and sponsor agency leadership. Reporting to the Vice Provost for Research, the Special Projects Manager plays a key role in advancing office priorities and goals. This position presents an excellent opportunity for the right candidate to learn about sponsored projects administration, technology transfer and commercialization, compliance, and engaging with leading researchers at a top-ranked university.
SKILLS AND ATTRIBUTES
Excellent verbal and written communication skills with meticulous attention to detail and organization
Thorough working knowledge of Microsoft Office suite (Word, Excel, PowerPoint)
Ability to perform quantitative data analysis to generate reports is highly preferred
Ability to take initiative, multi-task, work well under pressure, and willingness to rapidly learn new skills when the situation demands it
Comfortable operating in a complex and fast-paced environment
Capacity to hold others accountable and manage distributed workflow
Honest, with the highest personal and professional integrity, and maturity to handle confidential information
Resourceful, resilient, collaborative, and a team player
KEY FUNCTIONS AND EXPECTED PERFORMANCES (Each of these areas is of equal importance.)
Work with the VPR, VURC, Provost team staff, and the Division of Communications on development and preparation of articles for publication in MyVU and an annual print publication on Vanderbilt research highlights for increased recognition.
Develop and maintain all aspects of the research website, including internally and externally facing material for sponsored projects, operations, and external opportunities, including limited submissions. Develop and maintain a robust workflow for periodic, major revisions that are vetted by key stakeholders.
Develop and maintain a cohered set of research communications in addition to the website, such as a monthly research newsletter that faculty can subscribe to, including faculty research highlights, lists of external opportunities and limited submissions, and in-reach and out-reach events around L-POD.
Prepare materials for requests for information from the Office of the Provost, including quarterly and annual reports, and assist with presentations and written reports.
Special Projects and Initiatives
Research operations take place 24 hours a day, 7 days a week, requiring constant problem solving. Support the VPR by performing fact gathering for all problem solving and matters requiring immediate attention that well up from faculty, the trans-institutional centers and institutes, SPA, CTTC, the Office of the General Counsel, etc.
Perform data analysis, including making visuals for analyses and presentations. Facts-based benchmarking and performance analysis is very important.
Coordinate with Vanderbilt's liaison to Oak Ridge National Laboratory to support strategic institutional partnerships with ORNL.
Coordinate with the Leveraged Proposal Organization and Development (L-POD) staff to support the VPR's engagement in the limited submission opportunities (LSO) process and L- POD in-reach and out-reach events, such as external sponsor visits to campus and workshops for VU faculty to increase sponsorship of research and scholarship.
Support the co-chairs of the VURC sub-working groups on Industry Sponsorship of Research and also on Research Data Analytics.
Enable the VPR's engagement with the Research IT Special Project by coordinating with the Senior IT Consultant and Research IT Working Group.
Strategic Meeting Support and Coordination
Support strategic meetings at which the VPR is directly involved, such as the VURC and the Research IT Working Group, and the joint Center and Institute Directors meeting by developing meeting materials, meeting summaries, data collection, follow-up with committee members and reporting as tasked by the Vice Provost.
Coordinate with the Office of Federal Relations to support visits to DC and with the Office of State Government Relations to support meetings with TN delegation and a bi-annual presentation to the VURC by Christina West.
Coordinate with the VUMC offices of research and also with Development and Alumni Relations to support preparation of meetings with the VPR.
Work with the Executive Secretary to set regular monthly meetings of the VPR and her direct reports, such as the center and institute directors, Assistance Provost for Research Operations, the Director of CTTC, etc.
Office Administration and Management
Manage the VPR's office, including oversight of the Executive Secretary, and ensure consistent and professional procedures including the day-to-day functions of office operations.
Handle sensitive information with strict confidentiality, and carry out all OVPR document management and retention activities according to Vanderbilt policies.
Act as the VPR's representative on staff hiring within the ofice.
Draft, coordinate, and finalize documents for the VPR, such as research MOUs and letters of support for grant/contract proposals.
Bachelor's degree and 5 years of experience; Advanced Degree preferred
Proven track record of success working with faculty preferred
In addition to offering a lively community that encourages learning and celebrates diversity, VU offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview
Internal Number: 1800223
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.