Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
The Assistant Director of Recruitment collaborates with a team of recruitment staff to engage with prospective students through the recruitment and admission process of various master’s programs. Role focuses on initiating and nurturing prospective student interest in assigned Master's programs through a variety of channels including in person, phone, on-line and on and off campus events, as well as providing counseling on program and school differentiators, attributes and overall selling points. Counseling and guidance will be primarily executed through 1:1 meetings and creating/sending communication to students at all stages of the admission cycle.
Manages 2 FT Recruiters for programs assigned. Responsible for pipeline, meeting all enrollment goals for programs assigned, maintaining accurate data on how students are progressing through the prospect and admission cycle as well as overall reporting trends on a weekly, monthly and yearly basis.
Active in the admission and application process through the execution of interviews and gathering supporting documentation from applicants. Knowledge of the admission requirements, learning outcomes of the program and experience required. Additional responsibilities focus on managing partnerships/relationships with internal and external partners focused on student outreach as assigned by Associate Director.
The Assistant Director of Recruitment will be responsible for driving the continued success of programs assigned and will need to provide regular updates on best practices in industry through benchmarking and will work across departments to drive innovation and program success.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manages a staff of 2 Recruiters.
Generates interest in Olin Master's programs and maintains effective communication with perspective students regarding graduate programs. Will be responsible for developing relationships with all prospects and applicants in programs assigned.
Manages prospective students by maintaining extensive contacts; monitoring application progress from start to completion. Work with Customer Relational Management System to track communication and outreach with prospective students.
Qualifies prospective students through program enrollment requirements, admission interviews and candidate evaluations.
Provides comprehensive updates on qualitative data for admission committee meetings.
Responsible for retention of newly admitted students and meeting enrollment goals.
In charge of assisting students with pre-enrollment activities and requirements and participates in orientation.
Responsible for developing and executing on Recruitment Roadmaps and New Admit plans for the programs assigned and populations served.
Collaborates with Student Services, Career Services, Faculty and Marketing Teams to provide information on program trends and application status reports as needed.
Directly responsible for scholarship negotiation with applicants and will have the authority to alter decisions in order to yield high quality applicants and shape the quality of the class. The decisions they make will have an impact on our scholarship budgets, the quality of our cohorts and ultimately far-reaching impact on the perception of Olin and Washington University by prospective employers, future prospective students, and competing academic institutions.
Marketing, Events & Recruitment:
Acts as primary representative and attends recruitment events that include but are not limited to, college fairs, community meetings, and domestic and international recruitment fairs.
Must be willing to travel as needed.
Coordinates with internal and external teams as well as ambassador programs to create communications to prospective and admitted students. Types of communication may include but are not limited to emails, phone calls, topical industry or program news releases, blogs, call campaigns and recruitment or yield newsletters.
Organizes, plans and executes on and off campus recruitment events for prospective students and participates on admission and recruitment oriented panels as needed.
Assists Associate Director of Recruitment in identifying market trends and collaborates on recruitment and admission strategies around diverse populations, partners with marketing department on marketing projects and creative initiatives. Will assist the team in executing on quarterly updates on web and other marketing materials in order to ensure accurate and consistent data is being presented and disseminated appropriately.
Primary representative on various committees that may include but are not limited to Ambassador Programs, Interview evaluation, Corporate Partnership Programs, Alumni Engagement and Community Outreach.
Drives attendance to all on-campus recruiting events (e.g. Diversity Weekend, Women in Business Weekend, Preview Day, Visit Days, etc).
Updates power point presentations for virtual, on and off campus marketing purposes and ensures that program presentations are up-to-date with correct information, updated faculty, ambassador and alumni profiles when applicable.
In collaboration with Associate Director will develop a plan and execute on Undergraduate Classroom and Community Organization outreach. Assist with finding classes, faculty support, presentations, marketing materials, and attend advisor meetings as needed.
Under direction of Associate Director and in collaboration with teams, executes targeted diversity recruitment: military, women, ethnic, geographic, etc. Primary roles to include: assist teams in diversity messaging and communication, creating email templates, assist admission with tracking applications, assist management with creating follow up plan to nature connections made events and tracking diverse prospects in campaigns through admissions cycle.
Provides information to Admission Committee on applicants that will assist the committee in determining admission to Olin Masters programs based on criteria established by the Associate Dean, Assistant Dean & Director and Faculty Directors.
Interviews applicants for maturity, academic aptitude, interviewing skills and communication proficiency.
Analyzes application components including undergraduate and graduate academic transcripts, GMAT scores and correlation studies, writing samples, addendums, interviews and resumes and advises students on how to create and submit a competitive application.
Communicates with stakeholders on current status of application totals and decisions, elements of diversity and scholarship awards.
Makes recommendation on referrals across the portfolio to cross-sell effectively.
Tracks any overdue deposits and attempt to move the student to accepted offer status.
In charge of managing the scholarship notification process, driving enrollments and acceptance of awards and conducting audits on all admitted students requesting a deposit extension prior to sending to admission for consideration.
Works with Associate Director to identify applicants who did not complete their application by a specific deadline and determine if they should be moved to updated status.
Computer & Technical Expertise:
Establish and maintain facility with computer operating systems pertaining to general inquiries, admission, and financial aid for purposes of efficient and concise record keeping and generation of communication and reports.
Establish expertise in University systems and other computer operating systems as needed.
Collaborates with operations team on End of Cycle Clean up, Program Audits, Final Program Data and Orientation Surveys.
Develop expertise in the evaluation and use of emerging outreach tools such as other social media channels.
Bachelor's degree required.
Four year’s related work experience.
MBA degree preferred.
Business education preferred.
Previous university experience helpful.
The hiring range for this position is $46,215 - $60,079 annually.
Department Name/Job Location:
This position is in the Department of Business School-MBA Programs. This position is for the Danforth Campus.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.