The Association Accounts Rep. works under the supervision of the Bookkeeping Supervisor to manage, implement, and coordinate the financial and business functions of the accounting process for the Association.
The Accounts Rep. will assist with management, monitoring, and preparation of budgets; verify financial reports based on grant/contract and other funder requirements; assist with monitoring, tracking and verifying all accounts assigned. Work with administrative, program, and management staff to prepare grant billings and other association invoices. Perform technical aspects of accounting data entry and functions according to established procedures and policies.
POSITION DETAILS: This is a non-exempt, full-time position, 35 hours per week. Excellent benefits, based on eligibility, including paid holidays, vacation, sick and personal time, health and dental insurance, Retirement, Disability Insurance and more.
Administrative Direction: 5%
Assist with developing Association financial guidelines, procedures and strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance, utilizing the SBN Finance Manager and Executive Director for high-level guidance and recommendations.
Assist with management and monitoring of budgets, expenditures, revenues, etc. following adherence to various internal and external regulations, e.g. GAAP regulations and Cornell Accounting Procedures.
Assist in preparing budgets, working closely with staff, supervisors, and County Budget Office in all matters pertaining to budget changes; program & administrative requirements.
Process vouchers for payments insuring that all charges to accounts are accurate.
Prepare invoices and required billing documents for funds owed to the association for supplies, services, and grants programs.
Assist in the preparation of fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.
Prepare internal and external reports; acquire and maintain file documentation for funders according to the grant/contract guidelines and stipulations. Prepare and submit reimbursement claim vouchers for grants.
Determine direct and indirect costs as required for grant budget development as requested.
Prepare financial reports including monthly, quarterly and annual financial reports.
Work cooperatively with staff that have responsibilities for account reconciliations and human resource transactions.
Work with auditors and assist association in coordination and follow-up of issues.
Maintain communication with Supervisor to ensure appraisal of all issues and/or concerns relating to areas of responsibility.
Maintain strict confidentially of all financial, personnel, and payroll records at all times.
Professional Improvement and Other Duties as Assigned: 5%
In cooperation with Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.
Health and Safety: Applied to all duties and functions.
Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy: Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Suffolk County policies, procedures and Cornell Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.
At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive and receptive manner.
High School Diploma or equivalent education.
Experience relevant to the role of the position.
Ability to meet travel requirements associated with this position.
Ability to meet acceptable background check standards.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Ability to transport supplies and equipment with or without accommodation.
Ability to clearly communicate and to read and write in English.
Knowledge of accounting principles, procedures, and practices.
Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and Microsoft Office Suite including Excel.
Ability to read, analyze, and interpret a variety of instructions furnished in written, oral, diagram, or schedule form including reading and interpreting financial statements and records.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to prepare and maintain accurate, error-free financial and statistical records.
Commitment to learn Cornell-specific accounting software (currently ACCPAC).
Ability to ensure confidentially of information relating to financial and sensitive personnel matters at all times.
Ability to organize and manage diverse workload focusing on identified priorities.
Ability to work cooperatively, establish and maintain effective working relationships with members of the Association in order to accomplish planned Association objectives.
Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity to effectively relate to people in order to accomplish Association's financial goals.
Ability to organize and prioritize work and meet deadlines
Associate's degree or college level accounting courses and two years of experience in accounting, finance or related area OR equivalent combination of experience and education
Experience with non-profit, accrual basis of accounting is desirable
Willingness to learn new skills and information
Equal Opportunity Employment : Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.
HOW TO APPLY:
Review of applications will begin immediately. All applications should be submitted online by January 23, 2017 for priority consideration. Position will remain open until qualified pool of candidates is obtained.
Applicants should attach/upload a cover letter, resume and three (3) references to the online application in either Microsoft Word or PDF format. In the Experience section of your application, use the Paperclip icon to search for file(s) or use the Drop Files Here box to manually drag document(s) into your application. Once the application is submitted you will not be able to change your submission or add attachments.
External Applicants: (including current employees of other Cornell Cooperative Extension Associations) Please refer to the Applying for a Job (External Candidate) document for additional guidance.
Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.
Contact Eileen at firstname.lastname@example.org with questions. No relocation or VISA Sponsorship available.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so that you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-2117, or via email at: email@example.com.
Association Accounts Rep II
Pay Rate Type:
Number of Openings:
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell Uni...versity's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.