Attention Applicants: Please submit a resume, cover letter, and list of 3 references (at least 2 previous employers) as one document when applying. All candidates who are current employees of CCE Yates County must apply as internal applicants . Please note that changes cannot be made to an application once it is submitted. This position is part time, benefits eligible, including medical, dental, paid time off, and retirement.
The Association Bookkeeper works under the supervision of the Executive Director to manage, implement, and coordinate the financial and business functions of the accounting/payroll process for the Association and for the Finger Lakes Grape Program (FLGP).
The Bookkeeper will assist with management, monitoring, and preparation of budgets; verify financial reports based on grant/contract and other funder requirements; construct financial statements and reports; assist with monitoring, tracking, and verifying all accounts assigned. This position works with administrative, program, and management staff to prepare grant billings and other Association invoices and FLGP invoices. Perform technical aspects of accounting data entry and functions according to established procedures and policies.
This position will serve as local Association finance contact for the Finger Lakes Shared Business Network (FLSBN) and will work closely with the FLSBN Lead Finance Manager to ensure the financial needs of the Association, its staff, and the needs of the Finger Lakes Grape Program and its staff are met in a timely and efficient manner.
This is a part-time position: 30 hours per week with an hourly rate of $12 to $15 based on experience.
High School Diploma or equivalent education.
Experience relevant to the role of the position.
Ability to meet travel requirements associated with this position.
Ability to meet acceptable background check standards.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Ability to transport supplies and equipment with or without accommodation.
Ability to clearly communicate and to read and write in English.
Knowledge of accounting principles, procedures, and practices.
Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and Microsoft Office Suite including Excel.
Ability to read, analyze, and interpret a variety of instructions furnished in written, oral, diagram, or schedule form including reading and interpreting financial statements and records.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to prepare and maintain accurate, error-free financial and statistical records.
Commitment to learn Cornell-specific accounting software (currently ACCPAC).
Ability to ensure confidentially of information relating to financial and sensitive personnel matters at all times.
Ability to organize and manage diverse workload focusing on identified priorities.
Ability to work cooperatively, establish and maintain effective working relationships with members of the Association in order to accomplish planned Association objectives.
Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity to effectively relate to people in order to accomplish Association's financial goals.
Ability to organize and prioritize work and meet deadlines.
Associate's degree or college level accounting courses and two years of experience in accounting, finance, or related area OR equivalent combination of experience and education.
Experience with non-profit, accrual basis of accounting.
Willingness to learn new skills and information.
Administrative Direction (5%):
Assist with developing Association financial guidelines, procedures, and strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance, utilizing the FLSBN Lead Finance Manager and Executive Director for high-level guidance and recommendations.
Work with program staff and Executive Director to prepare budget requests and budget modification requests for presentation and submittal to appropriate staff, Association Finance Committee, Board of Directors, and County Budget Office.
Assist Executive Director and program staff to plan for and develop grants/contracts utilizing the FLSBN Lead Finance Manager and Executive Director for high-level guidance and recommendations as needed.
Assist with management and monitoring of budgets, expenditures, revenues, etc. following adherence to various internal and external regulations, e.g. GAAP regulations and Cornell Accounting Procedures.
Assist with monitoring state and federal appropriations received through Cornell University, under guidance of FLSBN Lead Finance Manager and Executive Director.
Assist in monitoring budgets, working closely with staff, supervisors, and County Budget Office in all matters pertaining to budget requirements, modifications, program & administrative requirements.
Serve as designated initial Point of Contact for local Association staff finance questions.
Serve as designated local Point of Contact for FLSBN Lead Finance Manager.
Process vouchers for payments insuring that all charges to accounts are accurate.
Prepare invoices and required billing documents for funds owed to the Association for supplies, services, and grants programs
Record cash receipt deposits, STRIPE, and PayPal account revenue.
Track and record investment activities.
Reconcile and record monthly Cornell University billing for payroll and expenses, ensuring timely payment.
Responsible for accurate/timely posting of all financial transactions to appropriate computerized ledgers (accounts receivable, accounts payable, and general journal).
Maintain physical inventory of all Association supplies, equipment, and vehicles.
Record, maintain, and distribute charge cards to staff upon request.
Prepare and assist in the submission of comprehensive annual budget for presentation and submittal to appropriate staff, Association Finance Committee, Board of Directors, and County Budget Office.
Prepare and assist in the submission of fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.
Record State and Federal appropriations received through Cornell University and make necessary adjustments to salary account distributions.
Prepare internal and external reports; acquire and maintain file documentation for funders according to the grant/contract guidelines and stipulations. Prepare and submit reimbursement claim vouchers for grants.
Procure certificates of insurance; determine direct and indirect costs as required for grant budget development as requested.
Prepare financial statements and reports including monthly, quarterly, and annual financial statements/reports.
Reconcile and record monthly Cornell University billing for payroll and expenses. Ensure timely payment of the Cornell monthly operating statement by ordering ACH transfer by the deadline date.
Work cooperatively with staff that have responsibilities for account reconciliations and human resource transactions.
Assist in the preparation of accurate and timely monthly financial statements that reflect the financial position of the Association.
May attend and participate in Association Board or committee meetings, as appropriate.
Work with auditors and assist Association in coordination and follow-up of issues.
May assist with providing financial services to other Associations within the Shared Business Network region as needed/required for temporary vacancy coverage.
Maintain communication with Supervisor to ensure appraisal of all issues and/or concerns relating to areas of responsibility.
Maintain a strong connection to, and be an active participant with, the FLSBN Lead Finance Manager to meet SBN obligations.
Maintain strict confidentially of all financial, personnel, and payroll records at all times.
Professional Improvement and Other Duties as Assigned (5%):
In cooperation with FLSBN Lead Finance Manager and Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.
Health and Safety (applied to all duties and functions)
Support the Association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy (applied to all duties and functions)
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials, and the general public in a professional manner.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Yates County policies, procedures, and Cornell Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.
At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive, and receptive manner.
How To Apply: Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/
IMPORTANT! All applicants must submit a COVER LETTER (please reference the position you are applying for) and a RESUME. Please indicate in your cover letter, resume, or other document three individuals who may be contacted as REFERENCES.
Please consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting.
All applications must be received on-line by February 6, 2017. Position closing dates may change based on Association needs.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-2117, or via email at: firstname.lastname@example.org.
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell Uni...versity's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.