Under general supervision, the Human Resources Consultant Assistant (HRCA) 1 will perform paraprofessional, technical, and clerical tasks in support of Pierce College's human resource operations. The incumbent will interpret rules and policies to direct payroll actions, explain human resource policies, procedures, and programs to employees, managers, the public, and others; provide technical assistance to support the employment, recruitment, benefits, and records processes; provide guidance to others in registering or applying for human resource programs, completing requests for personnel actions, benefits, etc.; provide training or orientation in area of responsibility; and maintain confidential records and generate reports.
Employment Records Support and Processing:
Enter and retrieve Human Resource data from electronic and paper report systems. Enter data for all newly hired employees into PPMS and/or ctcLink PeopleSoft system. Enter, maintain and retrieve employee data from HR systems. Prepare new employee personnel files. Maintain personnel files through establishing new files, separating files and archiving files.
Initiate personnel action forms for classified staff. When entering information, follow collective bargaining provisions related to promotions, reallocations, temporary appointments to higher classifications and probationary appointments in order to correctly place newly appointed staff on the established salary schedule.
Establish, maintain, separate and destroy paper and electronic employee personnel records in accordance with the Washington State Records Retention Schedule and the Center for Information Services.
Respond to requests for current and or previous employment and professional employment verification, as well as providing assistance for public records requests.
Assist applicants with use of NeoGOV application process, either by phone or in person. Explain application process. Troubleshoot general procedural issues with applicants. Provide step by step instructions to applicants who need additional assistance or accommodations in completing the application process.
Assist with various recruitment activities. Perform initial screen of applications; assist Recruiter with setting up screening committee meetings and preparing materials; schedule interviews. Maintain email inbox of applications received. Respond to questions from applicants.
Maintain document imaging database of scanned records by scanning documents and performing complex linking of documents to PPMS system through Image-Now software.Provide training to other staff in department on current software usage and scanning procedures.
Reception and General HR Support:
Create a welcoming atmosphere in the HR office area.Greet and refer visitors to appropriate staff person.Answer telephone and respond to requests appropriately.Provide information to visitors and explain policies, rules and regulations applicable to the HR functional area.Respond to inquiries both verbally and in writing.Sort and distribute mail; maintain and order supplies as needed.
Participate actively in discussions as a member of the HR team.
Provide overall office support through filing of documents (both manually and electronically), archiving of personnel, benefit and recruitment files, photo-copying, faxing and composing correspondence for the District Human Resources department.
Other duties as assigned.
vision insurance, life and long-term disability insurance plans, vacation, sick and personal leave, reduced tuition, and retirement benefits are also provided.
Physical Work Environment: This position is required to work indoors in an office environment.
Reasonable Accommodation: Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.
Screening & Interview Process: Only those candidates who have complied with the application process and have met the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.
Conditions of Employment:
Agency Shop: As a condition of employment, all classified employees are required to become a member of the Washington Public Employees Association and pay membership dues, or as a non-member pay an agency shop, non-association or representation fee within thirty calendar days after the date of hire.
An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.
Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.
Equal Opportunity: The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
For more information about this position or assistance regarding your application, contact Human Resources at: email@example.com.
Questions regarding equal employment opportunities or discrimination may be directed to the following:
Holly Gorski, Vice President for Human Resources/Title IX Coordinator 9401 Farwest Drive SW Lakewood, Washington 98498 (253) 964-6519
Paula Henson-Williams, District Affirmative Action Officer (253) 864-3229