Stanford is celebrating 125 years of impact in peoples lives and around the world. Founded in 1891 with a vision to provide an excellent education for students and contribute to society in meaningful ways, Stanford today is a global leader in teaching, research and innovation.
The Project Manager will report to the Chief of Staff for the President of the University. The Chief of Staff and Project Manager will be responsible for managing projects that do not naturally fall into existing portfolios and coordinating projects and initiatives that involve individuals from across the University, as well as managing aspects of the daily operations of the Office of the President.
Core Duties Include
Project Management 60%
Provide support with the interpretation and implementation of University policy, procedures and governance
Assist management in developing and implementing the university long range plan .
Assist in the development of university policies or practices
Provide analytical and production support for strategic initiatives.
Research and evaluate emerging trends in higher education and governance. Prepare analysis and assist in implementing best practices.
Develop and maintain productive customer and staff relationships.
Research regarding a wide variety of university issues to respond to stakeholder inquiries
Drive collection of data to analyze strategic issues
Communicate, convey, and visualize informed conclusions and recommendations based on the data
May interact with and influence senior leaders with written summaries and/or presentations on assigned research.
May need to collaborate with other organizations to gather data. Proactively seek and locate data, including outside benchmarks or comparative data, to support or refute proposed decisions.
Construct and analyze financial data for strategic decision-making develop conclusions, and present high level summary of recommendations.
Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Research and/or write background information for meetings. Participate in meetings on supervisors behalf, inform after the fact.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Analyze and review material and extract pertinent information for briefing purposes.
Manage office communications, work with staff on message strategies and consistency
Prepare and coordinate special correspondence for the President.
Participate in the planning and coordination of special events and functions of the Office of the President.
* Other duties may also be assigned
Education & Experience:
Bachelors degree and two years of governance, compliance or other relevant experience in industry, higher education, health care or non-profit organizations or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Demonstrated analytical skills with ability to identify and assess issues and risk across a wide variety of processes.
Self-starter with the ability to take initiative and ownership of projects.
Ability to work as part of a team or independently as an individual contributor.
Demonstrated commitment to continuous improvement.
Advanced proficiency in business applications such as Microsoft Office Suite and email.
Demonstrated knowledge of financial systems; internet and computer literacy.
Proven success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.
Excellent customer service and interpersonal skills.
Ability to routinely and independently exercise sound judgment in making decisions
Commitment to maintaining strict confidentiality with personnel matters and sensitive information.
Assist in planning monitoring and managing certain financial matters in the Office of the President.
Certifications and Licenses: None
Constantly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasionally work evenings and weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.