:Jan 28, 2017, 12:59:00 AMFull-timeShift Start Time:9:00A.M.Shift End Time:5:00P.M.
Collective Bargaining Unit:RWDSU Local 200 Admin Assistants BHSPosting Salary:$24.558 HOURLY
:Health and Hospital Systems
John H. Stroger Jr. Hospital
1901 West Harrison St.
Chicago, IL 60612
The Administrative Assistant III provides confidential administrative support, secretarial duties, and clerical functions for the Division Chair and Division members. Duties also included is Reception area functions, scheduling, correspondence, and data entry functions.
Provides administrative support by answering and routing phone calls
Addresses department emails, prepares correspondence, and responds to all requests in a professional manner
Files professional billing sheets and enters information into the database while maintaining accurate and organized records
Creates draft supporting updates/changes to the policies and procedures
Delivers signed paperwork to various offices as required, such as credentials verification requested material
Copy and print peer review journal articles
Maintains office supply inventory; reports any issues or concerns pertaining to damage and/or supply shortage
Acts as an administrative liaison with other department and personnel throughout Cook County Health & Hospital System (CCHHS) as needed
Performs all other related duties assigned
High School Diploma or GED is required
Three (3) years of prior experience providing administrative support to a department or a member of management is required
One (1) year of experience with one or more of the following activities: scheduling events with multiple participants, timekeeping, updating records and reports, experience responding to basic email communications is required
Intermediate experience in Microsoft Office applications including Excel, Word, PowerPoint and Outlook is required. (May be required to pass a proficiency test.)
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
KNOWLEDGE, SKILLS AND ABILITIES
Excellent verbal and written communication skills necessary to communicate with all levels of staff and patient population composed of diverse cultures and age groups
Strong customer service and empathy skills
Demonstrates good computer and typing skills
Demonstrate good phone and email etiquette skills with strong response times
Demonstrate attention to detail, accuracy and precision
Ability to prioritize, plan, and organize projects and tasks
Ability to multi-task and meet deadlines
Ability to maintain a professional demeanor and composure when challenged
Ability to function autonomously and as a team member in a multidisciplinary team
When applying for employment with the Cook County Health & Hospital System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To Take advantage of the preference a Veteran must:
Meet minimum qualifications for the position
Identify self as a Veteran on the employment application by answering "Yes" to the question, "Are you a Military Veteran?"
Attach a copy of their DD 214, DD 215, or NGB 22 (Notice of Separation) at time of application filing. Please note: If you have multiple DD 214's, DD 215's, or NGB 22's, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department or Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list an Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW
Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Deferred Compensation Program
Paid Holidays, Vacation, and Sick Time
You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.
As one of the largest public health systems in the country, the Cook County Health and Hospitals System (CCHHS) cares for more than 300,000 individuals resulting in over 1 million patient visits each year. Our mission to care for all, regardless of their ability to pay, dates back to 1835. In that time, we have cared for millions of patients and trained thousands of doctors, nurses and health pro...fessionals. We conduct important research making substantial contributions to current practices. With a patient-centric focus, we look to our teams to provide a commitment to leading edge practices and approaches, collegial relationships and the CCHHS mission.