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The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Cardiology Division has 51 full-time clinical faculty at three hospitals: The University of Washington Medical Center, Harborview Medical Center and the Veterans Affairs Puget Sound Health Care System. The faculty is known for excellence in patient care, teaching, and research. In fact, 10 of the 12 cardiologists listed by Seattle Magazine in 2002 as among "Seattle's Best Doctors" are full-time University of Washington faculty. Our priority is to provide outstanding care while meeting highest expectations for service to patients and referring physicians.
The Division of Cardiology has an outstanding opportunity for a Program Coordinator for the Interventional Cardiology Program (ICARD). The purpose of this position is to provide administrative and financial support to the ICARD Program. The ICARD Program is composed of the Section Head, the ICARD Fellowship Director, 5 additional faculty, and 2 ARNPs. The Program Coordinator reports to the Section Head of the ICARD Program and the Manager of Program Operations.
This position will maintain dynamic communication with principal investigators, research, clinic, fiscal and administrative staff, steering committee members, the Regional Heart Center, numerous university departments, industry sponsors and federal agencies. The Program Coordinator is an active member of the Cardiology Administrative Team.
Work of this position is evaluated in terms of adherence to program goals, budgetary limitations, and compliance with laws, regulation and general institutional policies.
The Department of Medicine is committed to the goals and mission of the School of Medicine and the University. This position supports the teaching and research activities by assisting the Division of Cardiology.
A. Programmatic Support (90%) B. Division Support as assigned (10%)
Programmatic Support (ICARD Program) for cardiology faculty and serves as the liaison with external customers and staff
Record and monitor faculty spending on program budgets, assure compliance with State, UW, Divisional, and Programmatic spending guidelines and regulations.
Assist Budget Analysts with the collection and preparation of faculty biosketchs and other supporting documents for grant submissions. Serve as the liaison between division PIs and Budget Analysts in the preparation and submission of grant and contract documents for research.
Coordinate and attend meetings, conferences and events as the program representative.
Inform physicians about applicable regulations, existing policies and ways to improve compliance within the program and UWMC.
Assist with the coordination and execution of faculty recruitment and fellowship interviews.
Arrange faculty and guest itineraries and track reimbursements.
Monitor faculty membership, medical and DEA license renewal deadlines; processing renewals prior to deadlines.
Maintain CV, Biosketches, and Other Support Documentation.
Proofread and submit grant and research manuscripts, abstracts, and review articles for faculty.
Perform complex call scheduling and calendaring.
Create drafts of letters, memos, forms etc. for review.
Maintains records and archived documents as required.
Process ARIBA reimbursements, invoice payments, and purchases.
Meet with the faculty and Budget Analysts on a regularly scheduled basis to review individual PI financial portfolios.
Assist with special reporting as requested.
Divisional Support as assigned
Collaboratively document and organize information in electronic and hardcopy format to facilitate workflow of administrative, fiscal and compliance management.
Analyze and improve program workflow to facilitate effective and efficient operations.
Serve as an essential member of the Division Faculty Support Team, attending team meetings, contributing to Division policies and procedures, operational decision making, and serving as a peer resource.
Assume the duties of the Program Coordinator for the Cardiac Care Unit (CCU) when absent.
Other duties as assigned.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
High school graduation or equivalent AND two years of experience in support of academic or research programs OR equivalent education/experience.
Excellent oral and written communication skills.
Strong organizational skills and attention to detail.
Ability to prioritize and manage competing priorities on a frequent basis.
Ability to thrive in a fast-paced environment that often requires responding to deadlines with short lead times.
Experience working with UW fiscal purchasing and administrative systems and departments.
CONDITION OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.