Confidential Administrative Support III or Administrator I
Apply Today! Open until filled. The Priority Screening date is: February 8, 2017
CSUMB seeks a professional dedicated to equal employment opportunity (EEO) who can bring expertise, technical skills and progressive ideas to the campus' EEO program. This position provides a unique opportunity to reinvigorate the campus EEO program, retool systems and provide solid analytical oversight to the areas of EEO and employment related compliance programs.
This position will filled at either the Confidential Administrative Support III or Administrator I level, depending on the qualifications of the successful candidate. The job responsibilities will be adjusted to be commensurate with the hiring level.
Reporting to the Director of Employment Relations, EEO, and ADA, the EEO Specialist/Compliance Officer will coordinate and be responsible for providing high-level administrative, analytical and project support to the University Personnel department. Said work coordination duties include evaluating unit priorities, scheduling work, reviewing work against standards and providing feedback and determining University training needs to recommend to Director, and training university employees as appropriate in the areas of EEO, ADA, AAP, CA FEHA and employment compliance. This position routinely interprets and applies specific operating policies and procedures, performs research, prepares reports with recommended courses of action, makes in-depth analytical studies, makes recommendations for changes in procedures, develops questionnaires or complex documents on behalf the department and participates in long-range strategic planning efforts.
The incumbent will independently review and analyze departmental administration processes and ensure that all necessary information is provided to employees. In addition, the EEO Specialist will have full responsibility to initiate, process, and complete a diverse range of highly complex transactions in the areas of EEO, ADA, AAP, CA FEHA and other employment related compliance. Contacts involve interaction with multiple levels in the university, and include dealing with sensitive and confidential information.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Develops recommendations for the Director of Employment Relations, EEO, and ADA on a variety of matters relating to the development and implementation of policy and/or operational procedure in the areas of EEO, Affirmative Action (AA), ADA, CA Fair Employment and Housing Act (FEHA), and non-discrimination.
Responsible for the development and implementation of the AA Plan and program, including the statistical analyses required in preparation of the AA Plan. Develops and coordinates campus-wide EEO, AA, ADA/FEHA and employment diversity initiatives and training programs. Ensures consistency with CSU/CSUMB policies, and federal and state laws and regulations pertaining to non-discrimination and affirmative action.
Serves as a resource to the campus community to assist in the understanding of and posting of notices related to EEO, AA, ADA, FEHA, the Conflict of Interest Code, Nepotism, MPP Outside Employment, time off for voting, CANRA, and Whistleblower plans and programs. Ensures CSUMB management understands and is trained in its professional responsibilities relating to compliance with legal and policy requirements of the above mentioned areas.
Serves as ADA/Section 504 and FEHA Compliance Coordinator. Acts as liaison with external state and federal agencies and works collaboratively with campus departments to prevent discrimination against persons with disabilities.
Coordinates and advises employment recruitment and outreach strategies with campus departments, Academic Personnel, and Human Resources Operations, including EEO multi-stage analytics. Trains recruitment search committees in prevention of discrimination and monitors compliance with EEO requirements during the entire recruitment process.
Plans and performs research, compiles data and prepares and presents reports with reliable conclusions and recommendations for action; contributes to the completion of broad and complex organizational or program projects and goals, and may provide project leadership.
Prepares the university's position in matters involving complaint investigations conducted by governmental agencies such as EEOC, DFEH, OCR, Labor Commissioner and Bureau of State Auditor.
Coordinates the Conflict of Interest Program for Statement of Economic Interest (Form 700). Ensures completion of Veteran's Disability, IPEDS and other employment compliance related reporting. Accurately processes and/or oversees processing of EEO, ADA, AAP and CA FEHA data, generating documentation regarding these transactions and status changes, and providing reports for audit purpose.
Maintains advisory and consultative relationships with people in subject matter expert areas/centers of excellence and key positions that provide input to or deliver training and development. Tracks training participation and provides a quarterly report of training, training trends, and the effectiveness of programs. Designs, implements and leads organization-wide learning and development initiatives in the areas of EEO, AAP, ADA, FEHA and other employment compliance programs as applicable. Demonstrates sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of all employees and designs, develops or implements training with this in mind.
Applies an in-depth knowledge of the University Personnel department to support the department's daily functions. Provides high-level customer service for internal and external clients. Provide administrative support to recruitment, staff recognition programs and other department initiatives when needed. Participates in administrative staff meetings and attends other meetings and seminars as required.
Perform other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
the principles, laws, and regulations related to fair employment, affirmative action, reasonable accommodation and non-discrimination;
personnel and employment policies, procedures, practices, and applicable laws; and effective supervision techniques.
Proficient in the use of personal computers including word processing, spreadsheet and database software.
advise, counsel, and encourage administrators, faculty, and supervisors to make policy and decisions that ensure equal employment opportunity;
make recommendations based on analyses of work force characteristics, organizational structure, and utilization and availability of employees by various demographics;
conduct EEO training;
write comprehensive responses to requests from governmental regulatory agencies;
develop, coordinate, and manage a program to achieve goals and maintain priorities;
develop, coordinate and present training programs;
use strong communication/consultation skills;
handle confidential and sensitive matters;
clearly communicate ideas and recommendations, both orally and in writing;
serve as the primary resource in representing the University to regulating agencies;
develop liaisons between CSUMB and the community;
understand and adhere to the highest principles of ethical behavior;
learn the purposes, organization, structure, major programs, and related policies of the California State University system and CSUMB;
work with a minimum of direct supervision;
develop effective working relationships for the EEO programs with administrators and organizational units;
negotiate and resolve sensitive, unprecedented, broad, difficult, and complex problems; and
prepare official compliance reports; use a broad range of technology, including a personal computer and applicable software.
Thorough foundation of knowledge of the principles of organization, administration and management; and the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. Some positions may require a basic knowledge of research techniques and statistical methods. This foundation would normally be obtained through a bachelor's degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.
Two (2) years of progressively responsible administrative experience with responsibility for compliance with laws, regulations, and guidelines in a comprehensive employment practices and/or affirmative action programs preferably in a public organizations. Experience in equal employment opportunity programs. Experience working with a diverse and multicultural population. Technical fluency with PeopleSoft, CSU Common Management System; Microsoft Office Professional Suite, and Google mail and calendaring programs. Highly desirable: Demonstrated understanding of and commitment to CSUMB's Vision.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with CSUMB. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time.
Commensurate upon qualifications, and experience and dependent upon hiring level. CSU Monterey Bay offers an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; and retirement benefits. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
For full consideration, submit the required documents by 5:00 p.m. on the priority screen date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map). Please check the links provided for the respective hours.
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.
Cal State Monterey Bay provides more than 7,000 students an extraordinary opportunity to learn on a residential campus just one mile from the shores of the beautiful Monterey Bay. Our diverse student body receives personal attention in small classes while pursing degrees in 23 undergraduate and eight graduate majors. Founded in 1995 on the former site of Fort Ord by educators and community leaders..., Cal State Monterey Bay faculty and staff build on that legacy as we explore innovative ways to meet the needs of a new generation of students while simultaneously powering the Monterey County economy. We serve students from the entire state of California, but 35 percent of our undergraduate students come from Monterey, San Benito and Santa Cruz counties. We pride ourselves on making higher education accessible to traditionally under-served and low-income populations. Seventy-two percent of our students receive some form of financial aid. Fifty-two percent of our students are among the first generation of their family to go to college. And with 52 percent of our students living on campus, we are one of the most residential universities in the CSU.