Not all unique aspects of the job are covered by this job description
JOB PURPOSE Stanfords Department Athletics, Physical Education and Recreation (DAPER) supports the nearly 900 student-athletes who compete on the 36 intercollegiate athletic teams sponsored by the university. It also supports the campus physical education, recreation and wellness initiatives. Stanfords intercollegiate athletics department is seen as the premier athletic program in the country, achieving the highest levels of success both in the classroom and on the field. The core tenants of the Athletics Department culture, The DAPER Way are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead With Courage, and Work Cohesively. All department actions and employees are guided by these principles.
We are on a mission to become the best college athletics department in the country. Our sports teams speak for themselves in terms of athletic success (combined with the academic success of our student-athletes) and it is our goal to have the business side of our department to be equally top-notch. All employees contribute and help set the tone for the future of the organization. Currently, the Athletics Department is seeking applicants for the position of Associate Director, Competitive Sports.
Under the direction of the Director of Recreation in Stanford Recreation and Wellness, the Associate Director for Competitive Sports is responsible for the development and administration of competitive sports and programs, including Club Sports, Intramural Sports and special events. Specific responsibilities include program management, supervision of professional and contingent staff, development and oversight of operating budgets, development and monitoring of program policies and procedures, and administration of Club Sports.
CORE DUTIES Program Management (50%)
Ensures the planning, organization, implementation, and evaluation of programs are conducted in accordance with established service and safety standards.
Independently implement, administer and evaluate day-to-day activities of the program. Act as key contact.
Provide for effective customer service delivery, management of associated risks and liability, evaluation and development of programs, including monitoring and updating of policies and procedures.
Provide leadership and direction to ensure that the Intramural and Club Sports program offer competitive opportunities for athletes and teams while supporting student leadership development.
Develop and manage Intramural and Club Sports policies and procedures based on university, department and governing body directives and guidelines as well as best practices.
Manage Club Sports athlete and team registration including the collection of forms and information including; facility use and scheduling, team travel, fundraising, compliance, assumption of risk/waivers, accident reports, insurance and risk management, athlete eligibility, post-season competition, development efforts, alumni relations, coach employment, team supervision and any other required documents.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program.
Ensures that policies & procedures are properly developed, communicated, interpreted and implemented uniformly; analyze and evaluate policies and procedures and revise as needed.
Oversight and supervision of club team tournament and special event planning.
Develop and maintain Club Sports program resources, including website, forms, and manual.
Act as a liaison with Athletic and University Development for alumni relations and gifts for Club Sports teams.
Collaborate with Student Activities and Leadership Office for club teams dual role as Club Sports teams and voluntary student organizations.
Provide leadership and direction to ensure that intramural sports and special events programs engage participants, promote health and wellness and provide a cross-section of opportunities for learning.
Assists in the development of a comprehensive package of promotional efforts.
Submits promotional copy for programs prior to established deadlines.
Defines target markets. Assists in conducting assessments and research.
Encourages participant use of social media to bring awareness to sports programs.
Responds to customer concerns and comments.
Ensures the indoor and outdoor facilities for all competitive sports programs are reserved and coordinated in accordance with the approved policies of Athletics Facilities.
Personnel Management (25%)
Provide engaged leadership and supervision of recreation program professional staff including the Assistant Director for Competitive Sports, Athletic Trainer, and Club Sports coaches.
Ensure that hiring, training and, when required, proper termination of all student and contingent staff for competitive sports programs are conducted in accordance with department and university policies and guidelines.
Develop, manage and evaluate staff for each program to maximize staff retention and professional growth. Select, train, supervise and evaluate part-time and seasonal staff teams.
Develop comprehensive training programs for club officers and staff teams. Create and deliver training as well as accountability for team captains, club officers and participants for improved program experience. Provide student leadership opportunities.
Advises and supports the student led Club Sports Council and ensures effective meeting are conducted regularly and accurate minutes are kept.
Financial and Administrative Management (15%) Provide strategic analysis of competitive sports program budgets, ensuring operations are managed efficiently. Monitor program area budgets routinely; oversee program area purchases; and ensure adherence to financial deadlines and guidelines. Develop and direct the implementation of operating policies and procedures for competitive sports and programs.
Internal and External Leadership and Collaboration (10%) Provide leadership and vision as member of Recreation Leadership Team; proactively contribute to strategic planning for all aspects of Recreation and Wellness. Collaborate with university contacts including, but not limited to, DAPER, Alumni Association, and Student Activities and Leadership staff.
Minimum Requirement: Bachelors degree in the field of kinesiology, exercise science, recreation, or related field. Masters degree preferred
Candidate must have a minimum of 3 years of experience in campus recreation program management; 5-8 years preferred.
Knowledge, Skills, and Abilities
Knowledge of current risk management practices in recreation settings, business skills necessary to generate revenue and balance budgets, professional and student development strategies; a thorough understanding of recreational and sports programs; familiarity of current office software programs; and university programming experience.
Demonstrated ability to complete tasks under deadline.
Demonstrated ability to set priorities in order to perform a high volume of detailed work with constant interruptions.
Demonstrated experience in decision-making and problem solving skills.
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Ability to direct the work of others.
Certifications and Licenses
CPR/First Aid/AED Certification
Ability to lift 25 pounds regularly and up to 40 pounds occasionally.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Position frequently spends time in an office setting using computer. Position often spends time in both indoor and outdoor sports facilities interacting with participants. Requires 24 hour response availability seven days a week for emergency situations.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues, clients and external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu/.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.