Advertised Summary Job Description: Reporting to the Assoc Dean, Academic Affairs and Research, incumbent will oversee the grants management activity for all research projects at the School of Social Work. Director will work with PIs to ensure compliance with sponsor and institutional regulations and policies. Serve as strategic partner to PIs, faculty, senior school leadership, & University departments for grants related activity such as proposal development, forecasting, financial management & personnel issues. - Facilitate & oversee pre- & post-award planning & administration of research funding. Keep abreast of trends & developments regarding policies & procedures from sponsors & institution, including those related to international activity. Acquire, interpret & maintain knowledge of sponsoring agency & University policies regarding the receipt & administration of sponsored projects. Serve as liaison for SPA & SPF. -Approve expenses submitted & ensure fund authorizations are consistent with proposal applications & with sponsor & University policies/regulations. Review/approve salary charges under the advisement of PIs to ensure they are consistent with available funding, effort reporting, & proposal requirements. -Meet quarterly with research projects to review grant status & projections. Advise PIs regarding budgetary issues & trends affecting accounts. Highlight trends & variances based on financial forecast. Work with PIs to forecast spending & proposal plans. Review all new awards. Develop process to document & communicate with PIs & faculty about non-standard terms & conditions. Assure that the information & financial proposals are revised accordingly based on award. -Direct & implement budget planning & development processes & the development of long-term budget plans, modeling & analysis. Provide budget monitoring & alert school senior leadership regarding potential grants management issues, including budget shortfalls. Participate & contribute to strategic discussions about the school's research agenda & help anticipate responses to the changing landscape of research funding. -Provide consultation to securing new types of funding, preparing proposals & business plans for funding of new research centers/initiatives. -Participate in & oversee development and/or improvement of special systems for efficiency & quality control of grants management activities & support to PIs/faculty. -Work with PIs/faculty, research & finance staff to ensure adherence to pertinent regulations, policies & procedures that govern sponsored project grant funds. -Provides advice & assistance in managing the conflict of interest policy to ensure compliance with federal/state laws, regulations & policies. --Work with the SSW Human Resources staff to ensure that hiring & employment regulations & procedures are in alignment with established policies & procedures. -Work with the SSW Financial Management staff to solve issues related to processing of expenses related to research projects. Identify any policy and/or process issues. -Work with the SSW Development staff to understand the terms of any donor funding received & provide necessary reporting for stewardship purposes. -Manage the effort reporting & certification process to ensure compliance. Advise & assist PIs & faculty in the effort certification process -Provide training to PIs/research staff & maintain educational efforts regarding developments in policies & procedures. Foster a community of collaboration & info sharing with research administrators at the School. Serve as a resource referral to/from sponsors & the University -Provide evaluation of customer service delivery model to PIs/faculty to ensure that appropriate research support is delivered -Other duties as assigned
General Minimum Qualifications: Bachelor's degree required. Minimum 5 years related experience. Must have demonstrated financial experience in budgeting, accounting and compliance. Strong mathematical and organizational competencies are a necessity. Excellent analytical and quantitative skills are a must.
Additional Specific Minimum Qualifications: Must have demonstrated financial experience in budgeting, accounting and compliance. Strong mathematical and organizational competencies are a necessity. Excellent analytical and quantitative skills are a must. Must have a minimum of 5 years supervisory/management experience. Demonstrated experience in exercising independent judgment and decision-making is essential. Broad and expert-level computer skills including spreadsheets and accounting/financial management software is mandatory. Strong understanding of grants management administration and an in-depth knowledge of grants management accounting is required. An ability to handle pressure resulting from monitoring budgetary activities and fostering grant production is essential. Must be skilled at building and maintaining relationships, enhancing and maintaining customer-service orientation, and working with multiple constituencies within an academic setting. The ability to exercise tact, discretion and judgment in sensitive and confidential matters is required. Must be a skilled problem solver who can meet deadlines and work well under pressure.
Preferred Qualifications: A master's degree in business, accounting, public administration, risk management or in a related area is preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.