The Research Service Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.
Works independently on a variety of grants/contracts that range from simple to moderately complex.
While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.
Applies knowledge of processes and procedures required for sponsored funds management.
Able to address day-to-day issues and problems on a regular basis.
Includes knowledge and understanding of sponsor requirements and procedures, federal/state/local government laws and regulations and university policies and procedures.
Generally works independently, but may seek advice and or approval for exceptional actions.
Provides standard level guidance to PI.
Reviews documents for financial, administrative, and operational compliance including submission components such as budget, direct and indirect costs, MTDC, TDC, description of F&A equipment, memorandums of understanding, cover letter, statement of work. Prepares items to be reviewed with PI, e.g. personnel, program income, salary recovery, cost projections, use of human subjects and animals, commitment of effort. Understands cost sharing functions and non-payroll cost transfer.
Independently performs a variety of administrative and financial functions. Creates spreadsheets with standard formulas and uses spreadsheet templates to facilitate analysis, tracking and forecasting (e.g. simple multiplication formulas, standard formatting on spreadsheet.) Makes salary allocations and decides on required budget adjustments and transfers, utilizing knowledge of overall financials and applying independent judgment within allowed parameters. Calculates and document effort reporting and make appropriate adjustments. Provides accurate and verified real time award status (i.e. fund balances) to PI, reconciling internal records and financial information in SAP or R3 as needed.
Develops budget proposal and justification and monitors expenditures. Maintains all budget components, e.g. start and end dates, salaries, fringe benefits, equipment, travel, supplies. Has an understanding of budget restrictions e.g. allowable costs, escalation rate, salary cap guidelines. Consistently reviews and adjusts budget to appropriately reflect actions approved under the award and ensures expenditures and distribution in compliance with award terms. With assistance from PI decides which expenses to re-allocate as necessary
Demonstrate standard project management skills and meets regularly with PI
Sponsored awards administration typically tends to be standard to moderately complex.
Manages standard RO1 research grants to moderately complex awards which may include sub contracts.
Administer sub contracts and act as a point of contact in regard to the fiscal and administrative activities of the project.
Bachelors degree required.
Two years of administrative/budgeting experience required.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.