This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The UW Information School (iSchool) has an outstanding opportunity for an Advancement Coordinator. The Advancement Coordinator supports the critical work of the Advancement team in strengthening relationships with alumni and donors in order to raise awareness and increase private giving to the Information School. This includes tracking and recording gifts to the school, acknowledgement and stewardship for all gifts, planning and executing fundraising, stewardship and alumni events, updating and maintaining the alumni/donor database and filing system, and overall support for the iSchool's Office of Advancement.
The iSchool is a community of diverse disciplines, professional fields, and areas of expertise engaged with the study of information and its use by people and organizations. We conduct rigorous research and create challenging learning environments that make a difference throughout the region, the state of Washington, the nation, and the world.
We are an open, ethical, highly engaged and collaborative community based on trust, transparency and mutual respect. We believe in the importance of quality of life, embracing diversity, making a difference and having fun.
A sustained engagement with global communities of practice allows our work to remain relevant and cutting-edge. We are dedicated to attracting and nurturing a diverse group of students, faculty and staff, and we are committed to helping all members of our community to achieve their fullest potential.
In the iSchool there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool's core values. Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.
WHAT YOU'LL BE DOING Event Planning and Support Plan, coordinate and execute donor and alumni events, with an annual estimated budget of $45,000.
Project budgetary needs and monitor, maintain and initiate approval of expenditures on budgets for these activities
Coordinate with Central Advancement to produce mailing lists and disseminate invitations and flyers per specified guest lists
Arrange facilities, facilitate catering, coordinate event registration and travel arrangements for speakers and invited guests.
Administrative Support Provide general administrative support for programs and activities of the iSchool Office of Advancement.
Track and record donor gifts to the School in coordination with the University of Washington Advancement Services Office. Gifts can range in amounts from $5 to $25,000 per donation.
Independently produce acknowledgement and stewardship communications for gift acknowledgements from the Dean.
Track gift-funded scholarship awards in coordination with iSchool Office of Student Services. Independently produce annual stewardship communications to endowment donors.
Maintain daily calendar for the Director. Coordinate meetings and activities on their behalf, involving University heads, external individuals, organizations, faculty, staff and donors.
Independently compose reports and advancement meeting presentation materials for the Dean and the Director. Typically requires preparing materials and composing board and donor meeting briefings, which include relevant background information on individuals or corporations and giving history.
Responsible for maintenance and updates of the alumni/donor database, including the submission of contact reports, in collaboration with the University's Prospect Management and Tracking department as well as maintains the department's filing system.
With a high level of independence, represent the Information School's Office of Advancement at community events and social gatherings with donors, alumni, corporate department heads, students, faculty, staff and the general public. Provide these individuals with information on School activities, donation policies and procedures and recommend alternate courses of action as appropriate in support of overall School advancement efforts.
Independently prepare required documentation and process all endowments, term agreements, gift, and grant agreements for the Information School per the University of Washington rules and regulations.
Order Advancement supplies and donor gifts.
Prepare and coordinate travel arrangements to include itineraries, meeting schedules, reservations; and compile and submit final travel expense forms for the Office of Advancement per University and Information School policies and procedures.
Attend meetings and participate in committee and iSchool events and activities as appropriate.
Participate in professional development activities.
Other related duties as assigned.
WHAT'S IN IT FOR YOU
Full benefits, including medical and dental insurance and retirement plan.
Paid vacation and sick leave, as well as 10 paid holidays a year and one personal day.
Work for an exciting, cutting-edge school within the University of Washington.
High school graduation or equivalent and two years of higher education or advancement office experience.
Must be fluent in MS Office: Word, Excel, Outlook, SharePoint and have prior experience using databases.
Must have excellent communication skills, both written and oral.
Demonstrated success in working with diverse populations.
Demonstrated ability to organize and prioritize multiple tasks, be very detailed orientated and work effectively under deadline pressure.
Demonstrated ability to work independently and as part of a team.
Proven track record of event production and management.
Familiarity with fundraising databases.
Familiarity with Convio and Mail Chimp.
CONDITIONS OF EMPLOYMENT:
A satisfactory outcome of a reference check of previous employment
Due to the demands of these programs, this position is occasionally required to attend events outside of regular business hours in support of the iSchool's Office of Advancement.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.