GW Health Sciences is a vibrant unit within the George Washington University School of Medicine and Health Sciences. As the training ground for the nation’s next experts in health care quality, pharmacogenomics, clinical management and leadership, and more, we are at the forefront of a rapidly changing health care landscape.
The GW School of Medicine and Health Sciences is seeking a Finance Director to support the Health Sciences program. This position reports to the SMHS Assistant Dean of Finance and Administration and supports the Sr. Associate Dean for Health Sciences and is responsible for the preparation of complex financial analyses (e.g. long range financial modeling, sensitivity analysis), budget development and operational management of the Health Sciences which includes a minimum of four departments. This position will assess the feasibility of existing, new and proposed programs, including assessment and allocation of both direct and indirect expenses. It will serve as a member of both the SMHS Finance leadership team and the Health Sciences leadership team, coordinating resources and deadlines requiring operational support of Health Sciences administration.
Duties include: Oversees the processing of financial transactions for Health Sciences (requisitions, payment requests, hiring, payroll, expense reports, accounts receivable, and sponsored research and contract transactions). Reviews and approves Health Sciences revenue and expenditures to ensure compliance with the budget and the School's financial operating procedures.
Reviews, monitors and projects spending on a monthly basis. Makes corrective action where necessary and ensures revenue and expense is recorded in the appropriate accounting period.
Oversees development and maintenance of the Division's faculty and staff position tracker to ensure information regarding regular full time faculty and staff is continually updated and that accurate information is available as faculty or staff are hired or leave the school. Reconciles revenue on a quarterly basis to ensure that tuition revenue is being directed to the appropriate department and that the School’s budget, projections, and actuals are reflected accurately in Oracle. Ensures enrollment reporting is consistently aligned with financials and that supporting documentation and schedules are maintained to align the Health Sciences tuition budget with the School's budget.
Oversees and monitors project budgeting, purchasing, internal and external reporting and regulatory oversight, and adherence to other fiscal responsibilities related to extramural grants, contracts, cooperative agreements, and other research awards within Health Sciences.
Records transactions in school tracking system to ensure ongoing and one-time expenditures are handled appropriately in quarterly projections and in the annual budget. Reviews Oracle and Labor Reports monthly to identify unusual transactions or errors.
In collaboration with the Sr. Associate Dean develops and maintains a plan for the allocation of resources within the Health Sciences; ensures all reporting responsibilities are met; and informs and provides advice/guidance to leadership of assigned areas.
Develops annual and multiple year budget projections through collaboration with the Sr. Associate Dean, Programs Directors, Department Chairs, Division and Center leaders, and Department Administrators. Monitors revenue and expenses against the budget and prepare quarterly forecast analyses. Improves financial status by analyzing results and variances, identifying trends, and recommending actions. Provide information to management by assembling and summarizing data, preparing reports, and making presentations of findings and analyses.
Prepares monthly reports and dashboards for Sr. Associate Dean, Department Chairs and Administrative Managers – provides year to date spending information, analysis, and updated projections for each unit. Assists in preparing quarterly financial projections for operating and R funds, providing explanations for significant variances. Drafts responses to address major budget variances and year over year variances on a monthly basis.
In collaboration with the finance team, continues to develop new reporting tools and dashboards for use by SMHS leaders and departmental managers. Redesigns ways to present school financial and operational data in an effective and timely manner for purposes of assessing program feasibility against planned proforma.
Provides functional supervision to the administrative support staff involved with finance and administration within of the Health Sciences Departments as delegated by the Sr. Associate Dean for Health Sciences. Prepares and conducts training sessions for support staff concerning financial and personnel policies, as well as using University financial systems.
Monitors compliance with use of university systems to include contract routing, EAS and BANNER . Monitors compliance with University and School policies and procedures.
Prepares underlying data and responses to questions originating with the Dean's Office, Comptroller's Office, Office of the Vice President for Research, Provost Office, Internal Audit, or other Central University constituents.
Recommends enhancements and implements procedures/policies that govern financial and personnel activities within Health Sciences as well as Finance and Administration for the Division. Responsible for improving processes, training, and maintaining documentation that outlines policies and procedures.
Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Develops, and monitors a consolidated 5 Year Budget plan for an all-tuition budget for the SMHS. Prepares detailed analysis as required.
Develops and administers budgeting, accounting, purchasing, payroll and long range forecasting activities for assigned areas according to SMHS and University policies and procedures.
In collaboration with the Dean SMHS develops and maintains a plan for the allocation of resources within the SMHS; ensures all reporting responsibilities are met; and informs and provides advice/guidance to leadership of assigned areas.
Executes and manages annual operating budget of assigned area and ensures the accuracy of revenue and expenditure data are properly recorded in the appropriate fund centers; oversees the review of Budget Performance Reports; and coordinates the fiscal year-end activities.
Monitors and participates in the review and evaluation of various University expense and income reports for current and projected operating results to include preparing analyses of the financial feasibility of existing and proposed programs; develops annual and multi-year budget projections and recommendations for various internal and external purposes.
Participates with SMHS leadership in strategic planning activities; evaluates and recommends business opportunities for assigned area.
Understands School of Medicine and Health Science processes and finds opportunities for improvement. Provides full scale project management duties to new initiatives impacting SMHS finance processes and procedures.
Participates in educating and managing staff personnel activities of assigned area including advising management on University policies/procedures regarding recruitment, employment, wage and salary administration, the classification process and administrative activities associated with various human resource activities, as appropriate.
For assigned area, provides clear and accurate metric reports to SMHS leadership to communicate financial status, analyzes studies of general economic, business, academic, and financial conditions and their potential impact on the assigned area; analyzes operational issues affecting individual departments and determines their financial impact.
Analyzes, consolidates, and forwards to leadership all communications regarding budgeting, accounting, and personnel procedures as well as other statistical and routine reports.
Maintains detailed knowledge and understanding of current business processes, accounting practices, and internal control issues within the assigned area and identifies opportunities for improvement.
Monitors internal control issues that may arise and brings them to the attention of SMHS chief finance officer.
Oversees and trains departmental administrative managers who have fiscal responsibilities at the program and departmental levels.
Provides data related to assigned area for SMHS' annual report; enhances professional knowledge and skills by attending seminars/workshops and reviewing published literature; Ensures that the knowledge and skills of subordinate staff, as well as relevant staff in departments and programs, are properly developed to provide high quality services/support, such as through in-service training and/or workshops/seminars; Works with SMHS management and leadership on other relevant fiscal matters, as needed; Responsible for assessing the financial impact of contractual arrangements to include, but not limited to, lease agreements, Memoranda of Understanding, and Academic Agreements; Performs other work-related duties as requested.
The incumbent generally performs job duties in a normal business office environment. This involves working while sitting at a desk for extended periods of time. The job also includes significant event planning and execution, which requires a significant level of physical activity, including standing, walking, and occasionally lifting office supply items that may weigh up to 20 pounds. Additionally, the incumbent may be required to attend meetings in other offices, or deliver and/or retrieve information from other offices around campus. The ability to operate basic office equipment such as personal computers, duplicating machines, fax machines and standard office telephones may also be required.
A Bachelor's degree in accounting, business, or closely related field with significant courses in accounting, or an equivalent combination of training and experience. A Master's degree in accounting, business or closely related field is preferred.
Three years of relevant work experience, such as in finance, budgeting, accounting, or administration.
Expertise in Microsoft Excel is required.
Expertise with university financial systems such as Oracle and Banner is highly desirable.
Previous or current university experience is preferred.
Bachelor’s degree in an appropriate area of specialization plus 7 years of relevant professional experience. Degree requirements may be substituted with an equivalent combination of education, training and experience.
GW is the largest institution of higher education in the District of Columbia. The university has more than 20,000 students from all 50 states, the District and more than 130 countries studying a rich range of disciplines: from forensic science and creative writing to international affairs and computer engineering, as well as medicine, public health, the law and public policy.