Department: Internal Medicine Monday-Friday 8:30a.m.-5:00p.m. 37.5 hrs.
This position will coordinate all activities related to sponsored project submissions for the Department of Medicine, Division of General Internal Medicine. Will act as the final point of contact with departmental faculty and/or divisional budgetary staff toward the planning and development of budgets for submission with grants packages to various federal offices, private agencies/foundations, and commercial agencies. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency and/or University. This position reports to the Assistant Administrator of General Internal Medicine, the Research Service Manager and the Assistant Administrator of Sponsored Research.
Duties and Responsibilities:
SPONSORED PROJECTS: Responsible for reviewing and approving all sponsored project proposals forwarded to the Chairman's Office for signature. Review is based upon accuracy, content, adherence to institutional, government, and other sponsor guidelines. Review budget justification for appropriateness and completeness of content. Will compare budget detail to budget justification for consistency. Verify compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Assist Principle Investigators in completion of required information. Works with investigators and budgetary staff to improve awkward phrasing or presentation. Reviews tables from scientific section if indicated to crosscheck against information presented in budget. Review space negotiations and seeks clarification of problems. Assures JCCI protocol numbers are valid and appropriate human subject compliance training has been completed by key personnel. Assures animal protocol numbers are valid. Provides the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and even mathematical corrections to subcontract proposals from other institutions. Coordinate submission of large multi-center proposals ensuring that all applicable direct and indirect cost rates have been applied.
Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations. Responsible for tracking proposals and other documentation through signature/approval processes. Advises the Assistant Administrator for General Internal Medicine and relevant department personnel on changes in sponsored research policies. Design and implement a departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator. Design and implement a departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator. Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e. Resource Database) for various faculty, Directors, Administrator, and Chairman. Ensure proper management of assigned sponsored awards, by insuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University or Hospital policies and procedures.
FINANCIAL: Will assist in monitoring the JHU's Sponsored Research Deficit Report. Will facilitate corrections to accounts in question working with Divisions, SOM, Research Accounting, Cost Analysis, and outside agencies Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning. Prepare individual and divisional faculty funding analysis for review by the Chairman, Administrator, and Assistant Administrator. This will include active and pending award totals in addition to current balances in pertinent non-sponsored accounts. Use various general accounting and software applications, such as spreadsheets, relational databases, cost accounting systems, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports. Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning. Serve as one of the Division's finance and administrative staff who act as a liaison with university and hospital areas such as the School of Medicine's Business Office, Research Administration, Research Accounting, Dean's Office, Human Resources, JHU Controller's Office, Tax Office, and JHH Finance Office. Prepare and approve electronic budgets, budget changes, and expenditure transfers. Prepare and approve various paper and electronic forms such as journal vouchers, check deposits, and purchase orders.
Training: May assist with the instruction and reporting of the Division's Sponsored Research Training Program for divisional faculty and staff. Responsible for developing a certification database that will track the knowledge-base growth of all Division budgetary staff.
Internal: Department of Medicine Administration, Dean's Office, Research Administration, Business Office, Research Accounting, Equipment and Space Accounting, General Accounting, Payroll, Accounts Payable, Purchasing, Information Systems, Homewood Micro computing Center. Various other departments and divisions in the School of Medicine and JHH.
External: Affiliated hospitals, private and government agencies granting research funds (e.g., NIH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).
Bachelor's degree required. Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
NIH Grant and Contract experience required. Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required.
Knowledge of accounting and budgeting theory and practices. Thorough knowledge and understanding of the Johns Hopkins University SAP accounting and financial systems. Specific knowledge of the operation of the Division and Department preferred.
Ability to make independent judgements and to act on decisions on a daily basis. Ability to work for long periods of time without direction.
Ability to prioritize own work. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Very strong organizational skills, analytical and problem solving abilities, and attention to detail. May oversee or coordinate the work of others. Ability to maintain confidentiality.
Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of JHMI employees as well as outside contacts.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.