Reporting to the University Registrar, the Assistant Registrar for Scheduling will perform tasks and manage projects related to academic scheduling, classroom assignments, and report writing using our current systems (Elucian Banner and 25 Live Tools). The Assistant Registrar for Scheduling works closely with the Associate Registrar and the Assistant Registrars to ensure that maintenance of the Course Inventory File is consistent with the system’s programming guidelines, as well as ensuring that the timing of each of the area’s functions is in concert with overall processes of the office. The Assistant Registrar for Scheduling is responsible for the training and supervision of all support staff that are assigned to the Scheduling Area. This position interacts frequently with academic departments, students, faculty and staff. The Assistant Registrar is responsible for assisting the University Registrar in managing and operating the office and for providing excellent internal and external customer service.
MAJOR DUTIES AND RESPONSIBILITIES: (continue on next page if necessary)
Manage the creation of class schedules for all academic terms, including online programs.
Organizes and works in groups across campus to assist in standardizing, implementing, and problem solving policies that relate to functions handled out of the Registrar's Office.
Produces reports for operational data governance in various areas related to the Registrar's Office.
Works closely with staff and student workers to ensure office synergy and help develop and manage streamlined processes.
Assists in developing the implementation process for the electronic curriculum management system (CIM).
Assists other offices with block registration functions for new students as needed. Develops block scheduling sections in schedule.
Maintains high regard for student privacy in accordance with the FERPA privacy policies and procedures.
Participates in development and use of 25 LIVE for classroom assignments and meetings
Performs other functions as assigned.
The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.
PREFERRED QUALIFICATIONS INCLUDE:
Master's Degree preferred, Bachelor’s required
At least 2 years' experience in a post-secondary Registrar’s office.
Experience managing staff in the Registrar’s office
Experience and knowledge of Ellucian Banner student systems including Degreeworks and 25Live
Report writing experience working with COGNOS preferred
Strong analytical and problem solving skills with demonstrated competence in the use of logic.
Ability to execute detailed and complex projects with minimal supervision.
Strong organizational skills with attention to detail.
Ability to effectively communicate both verbally and in writing.
Demonstrate a high level of integrity and complete confidentiality at all times.
Ability to be sensitive to and respond to needs/concerns of students, faculty, college staff and the public.
Ability to work under pressure with a high tolerance for interruptions, and the ability to work with diverse groups of people.
Additional Salary Information: Commensurate with Experience
With a proud history and a vibrant future, Montclair State University is one of New Jersey’s most diverse and dynamic institutions of higher education. One of four public research institutions in the state, Montclair State is designated a Research Doctoral 3 University by the Carnegie Classification of Institutions of Higher Education.
Located 12 miles west of New York City on a 252-acre suburb...an campus which boasts modern, state-of-the-art facilities complemented by green spaces, public plazas and striking Spanish Mission architecture, the University offers a comprehensive undergraduate curriculum with a global focus; a broad variety of superior graduate programs through the doctoral level; and a highly productive, dedicated and diverse faculty and student body.
The University’s 10 colleges and schools offer more than 300 undergraduate and graduate majors, minors, concentrations and certificate programs, and with more than 120 student organizations and 18 NCAA Division III athletic teams for men and women, Montclair State offers its students a comprehensive college experience.
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at montclair.edu