The Rockefeller University seeks a Laboratory Administrator to join Laboratory of Neurogenetics of Language. The Laboratory Administrator will oversee the office and laboratory of the Principal Investigator, and affiliated labs co-lead by the Principal Investigator at Rockefeller University and Hunter College. Will manage the PI's schedule, including international scientific consortiums, arranging travel, and scheduling and coordinating meetings and activities of laboratory staff and visitors, conferences, and special events. Will assist investigator, laboratory staff, and visiting scholars with completing and submitting travel reimbursement and expense reports. Responsibilities include processing all laboratory personnel and adjunct appointments, including new hires and terminations, correspondences and interactions with government officials, collaborators, and Rockefeller University staff, scheduling safety, animal and other required training sessions, arranging for e-mail accounts, IDs and building access, ensuring that all paperwork for HR and Payroll is prepared according to guidelines and submitted in a timely manner, and coordinating visa requests for international employees to work within the United States. The Laboratory Administrator will also handle grant and fellowship applications and administration, write progress reports and other administrative demands of grant application, manage lab finances, including budget accounting of large accounts, private grants, and federal grants. Will participate in, support and prioritize a wide range of projects, identify individuals needed, coordinate meetings, distribute data as necessary, and perform other miscellaneous administrative duties as required. Will monitor the lab's computer and file storage system, perform complex document preparation assignments (including composing, proofreading, researching, compiling letters and/or special reports), and act as a lab liaison to the rest of the university and scientific community.
Bachelor's degree required; advanced degree preferred. Knowledge of grants management, comfort with budgets, and basic accounting skills necessary. Must have excellent organizational, time management, and decision making skills. Ability to maintain a high level of accuracy, learn tasks independently, apply experience to develop new techniques, and retain information associated with tasks required. Experience with Microsoft Word and Excel is necessary; familiarity with Adobe Acrobat and graphics suites is preferred. Willingness to acquire new skills and resourcefulness in seeking out solutions is valued. Must fully understand the role in the work unit and in related units, how the job relates to the organization as a whole, and possess the willingness to assist others as required. Must actively seek opportunities to increase skills, expertise, and efficiency and effectiveness in the job. Must be able to prepare correspondence and complex reports in a style that is appropriate to the needs of the recipient, maintain confidentiality appropriately, and manage a variety of responsibilities at once while remaining flexibile. Must possess the ability to effectively communicate sensitive information in a professional manner, meet deadlines, work both independently and collaboratively on a team, build trust, and lead teams as necessary. Strong analytical skills, good judgement, and the ability to use critical thinking required. Exceptional customer service, a cooperative attitude, and a positive demeanor necessary. Must be excited to work as an integral member of a highly productive and close-knit team, willing to take on a broad range of tasks, and can communicate well within the work place and public.
We offer an excellent benefits package, tuition reimbursement and a competitive salary. The Rockefeller University is located on Manhattan's Upper East Side, on a 15-acre campus, along the East River (www.rockefeller.edu/views.php).
The Rockefeller University is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans.
Click here to apply directly using The Rockefeller University website.
The Rockefeller University is a world-renowned center for research and graduate education in the biomedical sciences, chemistry, bioinformatics and physics. The university's 72 laboratories conduct both clinical and basic research and study a diverse range of biological and biomedical problems with the mission of improving the understanding of life for the benefit of humanity.