Essential Functions: JOB PURPOSEWorks with the Chair to provide leadership and management necessary to ensure the proper operational, administrative, financial and staffing procedures and resources are in place to ensure efficient operations of the Department of Family Medicine.ESSENTIAL FUNCTIONSDevelops and monitors department grant budgets and financial analysis, approves financial and grant transactions using various systems including WayneBuy, Clincard, TravelWayne, etc.Oversees faculty and staff appointments and other Human Resource functions with School of Medicine HR and Office of Faculty Affairs. Approve Electronic Personnel Actions Forms and Changes in Labor Distribution. Manage personnel using Personnel Manager software to forecast salaries, fringes, and effort for each person in the department.Supervise business administration staff to assure accountability and stewardship of campus resources in accordance with departmental goals and objectives. Evaluate staff and provide guidance, assistance, and expertise. Create positive work relations of mutual benefit between management and staff.Manage annual expenditure budget. Develop revenue and expense projections, approve expenditures and monitor transactions for compliance with university, agency, policies and procedures. Effectively track and manage grant budgets and review on a monthly basis.Collaborate with the management team to develop and implement plans for the operational infrastructure of systems, processes, and personnel designed to accommodate the objectives of the Department of Family Medicine.Conduct the full range of activities required to prepare, submit, and manage grant proposals to foundations, non-profit corporations, and government agencies.
Qualifications: EDUCATIONBachelor's degree from an accredited college or university or an equivalent combination of education and experience required. Master's degree preferred. EXPERIENCEAt least five years of experience in the management of financial operations and in the planning, development and implementation of programs, policies and procedures. Comprehensive knowledge of grant and contract administration required, preferably in higher education.KNOWLEDGE, SKILLS AND ABILITIESCommunications Skills: Excellent communication skills, including written, oral and interpersonal communication. Leadership Skills: Proven ability to foster collaborations across diverse faculty and staff, constituencies in a large academic institution, inspire confidence, and motivate groups to collectively meet common objectives. Organizational Skills: Flexible and adaptable style; a professional and resourceful style; the ability to work independently and as a team player, to take initiative, and to manage multiple tasks and projects at a time. Business Skills: Results-oriented performance with strong work ethic; demonstrated success at working independently. Supervisory Skills: Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train staff and develop subordinate's skills. Analytical Skills: Strong Analytical and problem solving skills. Meets challenges with resourcefulness. Computer Skills: Demonstrate proficiency in Microsoft Office Applications. Knowledge of university systems (BANNER, COGNOS, etc.) is preferred.
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is d...edicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.