Provides leadership and vision to manage the University's financial aid budget; provide ongoing financial projections and data analysis; and make recommendations on awarding policies and procedures to meet University enrollment goals.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
Supervise personnel in accordance with University policies and applicable laws. Responsibilities include: interview, hire, and train employees; plan, assign, and direct work; reward and discipline employees or make such recommendations to the appropriate manager; address complaints and resolve problems.
Lead staff meetings, share information as appropriate, promote the development of ideas for improved service and efficiency, and encourage teamwork.
Develop, implement and revise policies and procedures to ensure compliance with federal and state laws, regulations and University policies related to financial aid and scholarships.
Coordinate and manage all financial aid programs, ensuring compliance with all federal, state, and institutional financial aid regulations, policies, and procedures.
Monitor, approve, and/or revise all financial aid packaging for all qualified applicants in accordance with federal, state, institutional, and other policies and procedures.
Oversee financial aid component of the Satisfactory Academic Progress (SAP) and Return of Title IV Funds processes.
Oversee coordination of student loan processing between students, federal government, and the institution. Oversee Title IV refunds and repayments, including U.S. Department of Education and National Student Loan Data System notifications.
Work with Business Office to ensure accurate and timely exchange of information and awards between school information systems. Oversee reconciliation process.
Manage the application intake and tracking process for proper documentation of all awards for audit trail. Maintain fund control records in accordance with funding level limitations. Complete federal, state, and institutional reports including applications for federal funding and report the expenditures of funds allocated, such as the FISAP. Coordinate internal reconciliation efforts and report to reviewing entities, such as auditors, program reviewers, and accreditation teams.
Develop and conduct financial aid presentations and participate in outreach activities, such as financial aid workshops, etc.
Manage updates to all publications (website, college catalog, and other media) relating to financial aid, such as financial aid applications, forms used for tracking applications, correspondence forms, and brochures. Provide training and materials to University staff regarding the financial aid process.
Facilitate coordination and communication between respective University departments as they relate to the Office of Financial Aid’s role in creating a positive educational experience for students. Integrate efforts to maximize Financial Aid’s role in recruiting and retention.
Counsel and advise students and parents regarding financial needs and problems, and recommend financial aid opportunities, academic progress, eligibility and procedures.
Maintain, research and submit information regarding budget as needed.
Maintain current knowledge of University financial aid policies, procedures, and programs.
Accountability - Ability to accept responsibility and account for his/her actions.
Analytical Skills - Ability to use thinking and reasoning to solve a problem.
Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
Communication, Oral - Ability to communicate effectively with others using the spoken word.
Communication, Written - Ability to communicate in writing clearly and concisely.
Consensus Building - Ability to bring about group solidarity to achieve a goal.
Financial Aptitude - Ability to understand and explain economic and accounting information, prepare and manage budgets, and make sound long-term investment decisions.
Leadership - Ability to influence others to perform their jobs effectively and to be responsible for making decisions.
Management Skills - Ability to organize and direct oneself and effectively supervise others.
Technical Aptitude - Ability to comprehend complex technical topics and specialized information.
SKILLS & ABILITIES
Education: Bachelor's Degree (four year college or university)
Experience: A minimum of eight years financial aid and administrative experience.
Direct experience with a financial aid management system such as PowerFAIDS is desirable.
Certificates & Licenses
Thorough knowledge to comply with state and federal regulations regarding student aid programs Direct budget development and packaging experience
Strong financial management background
Outstanding communication skills
Ability to work effectively with students and parents
Ability to work collaboratively with the financial aid, admission and financial administration staffs is essential
As DePauw University celebrates the 175th anniversary of its founding, we are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant, intellectual and creative lives for students and for ourselves. Principles of collaboration, respect for each other, diversity, freedom of expression, accountability and service guide the daily... decisions and interactions across campus. DePauw University, in affirmation of its commitment to excellence, endeavors to provide equal opportunity for all individuals in its hiring, promotion, compensation and admission procedures. Institutional decisions regarding hiring, promotion, compensation and admission will be based upon a person’s qualifications and/or performance without regard to race, color, creed, religion, national origin, sexual orientation, disability, age, gender, gender identity or gender expression, except where religion, gender, or national origin is a bona fide occupational qualification.DePauw University’s goals and commitments are best served if the institution reflects the diversity of our society; hence, DePauw seeks diversity in all areas and levels of employment and abides by all local, state, and federal regulations concerning equal employment opportunities. The University admits, hires and promotes individuals upon their qualities and merits.