Under the direction of the Chief ofHuman Resources and Deputy Chief of Human Resources, provides oversight andmanagement of all leaves of absence (LOA) for union and non-union employees. Focus is to create and sustain consistency in HumanResources (HR) compliance and policies while providing coaching and effectiveleadership and development of HR staff and Cook County Health & HospitalsSystem (CCHHS) supervisors. Responsiblefor working with Labor Relations, other Cook County Departments to draft policies,guidelines, correspondence, forms, develop processes and to provide trainingand education to CCHHS employees, managers/supervisors and HR team members.
Provides oversight and direction tothe CCHHS Leave Coordinator. Reviews FamilyMedical Leave Act (FMLA) paperwork to ensure requests; meet legal requirements,proper documentation is complete and ensuring employees receives the correctcompensation while out on leave. Ensurescompliance with federal/state laws, Cook County Ordinances, collectivebargaining agreements (CBA) and CCHHS policies. Servesas the liaison between the Department of Risk Management and the Cook CountyPension Board. Provides oversight of the full life cycle ofemployee LOA's. Audits employee filesand payroll records to ensure proper administration of leave policy by CCHHS staff.
This position is exempt from Career Service under the CCHHS Personnel Rules.
Providesconsultation and direction to CCHHS Leadership, managers/ supervisors, and HRto ensure leave of absence policies adhere to all federal/state laws, CookCounty Ordinances, CBA's and CCHHS policies
Worksin partnership with Labor Relations to develop policies and to resolve issues.
Consultswith and advises employees and department heads regarding policies andprocedures for taking leaves of absence including FMLA, military, unpaidpersonal leaves, maternity, jury duty, bereavement and workers compensation,etc.
Collaborateswith appropriate departments to ensure employee receives the correctcompensation while out on leave.
Actsas a liaison between Human Resources and department managers and supervisors toresolve issues.
Interpretsleave policies demonstrating a thorough understanding of the leave process forall applicable leaves and policies.
Conferswith EEO Director regarding alternative work arrangements and/oraccommodations, worker's compensation, etc.
Providesoversight and management of LOA tracking and generates monthly, quarterly andannual reports.
Understandsand acts as advocate for employees out on leave to ensure compliance with allfederal/state laws, Cook County Ordinances, CBA's and CCHHS policies and helpsto ensure a successful return to work.
Developsleave of absence training materials/guidelines and training for employees managers/supervisorsand HR.
Createsclear, compliant, and explanatory communications (policies/guidelines, letters,forms) for CCHHS LOA program.
Accuratelytracks and follows up on timing issues around leaves of absence, includingdeadlines for responses from employees, follow-up correspondence due dates, andexpected return to work (RTW) dates.
Coordinatesefforts of internal parties involved in the LOA process, including payroll,managers and supervisors.
Escalatescases as appropriate to the Chief of Human Resources or Deputy Chief of HumanResources
Bachelor'sdegree from an accredited college or university is required. (Must provide official transcripts at time of interview.)
Six(6) years' of work experience in Human Resources, Worker's Compensation orLabor Relations is required.
Three(3) years' of work experience administering Leave of Absence programs is required.
Two(2) years' of work experience managing/ supervising staff is required.
CPDM(Certified Professional in Disability Management) Certification is preferred
SPHRor PHR Certifications are preferred.
Experienceadministering LOA management in a union environment is preferred.
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING
KNOWLEDGE, SKILLS, AND ABILITIES
Strongknowledge of federal, state and local regulations regarding various types of Leaveof Absence.
Thoroughknowledge of current guidelines and other employment laws regardingaccommodation, protection of rights and special provisions for employeescovered by the American with Disabilities Act, as amended, as well as theFamily Medical Leave Act (FMLA).
Knowledgeof medical terminology as it may be used in connection with reading andunderstanding medical records and filing reports with state and federal agencies.
Knowledgeof HRIS and Payroll functions.
Excellentwriting skills with the ability to complete forms accurately and precisely aswell as compose letters and reports.
Excellentorganizational and communication skills.
Stronginterpersonal skills and customer service skills.
Strongcritical thinking, fact-finding, and multi-tasking skill sets.
Abilityto apply analytical skills in to review LOA impacts cost.
Abilityto administer all leaves of absence for union and non-union employees.
Strongtechnical ability with Microsoft Products; Word, Excel, Outlook and PowerPoint.
Abilityto work with set timelines, interruptions, changing priorities and busy workenvironment.
Abilityto ensure a high level of confidentiality is maintained in regard to employeerecords.
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must:
·Meet the minimum qualifications for the position.
·Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?"
·Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.
Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview
Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEMS IS AN EQUAL OPPORTUNITY EMPLOYER
As one of the largest public health systems in the country, the Cook County Health and Hospitals System (CCHHS) cares for more than 300,000 individuals resulting in over 1 million patient visits each year. Our mission to care for all, regardless of their ability to pay, dates back to 1835. In that time, we have cared for millions of patients and trained thousands of doctors, nurses and health pro...fessionals. We conduct important research making substantial contributions to current practices. With a patient-centric focus, we look to our teams to provide a commitment to leading edge practices and approaches, collegial relationships and the CCHHS mission.