Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position will manage all aspects of individual fellowships and pre-award for institutional training grant submission and administration within The Division of Biology & Biomedical Sciences. Funding consists of both internal and external sources (sponsored and non-sponsored federal and non-federal grants & fellowships, contracts, and agreements). Must demonstrate initiative and ability to manage multiple tasks adapting to changing database needs and user requirements, with effective establishment of priorities in a dynamic operating environment. Assures program compliance with regulatory agency standards; provides expert advice and training to faculty and predoctoral students related to internal University/School and external agency procedures and policies related to research administration.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manages all available resources for the preparation of data for training grant proposals, predoctoral fellowships, progress reports, site visits, etc.
Manages all aspects of individual fellowships and pre-award for institutional training grant submissions.
Keep current with awarding agency guidelines, assuring that grant data is compiled accurately, completely, and in compliance with requirements, while meeting internal/external deadlines.
Serves as internal liaison and grant content representative, ensuring that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions and ensure that funds are carried forward as appropriate (if applicable). Ensure accuracy of data in Proposal Development System (PDS), budgets, compliance and information must be precise to provide for accurate data for OSRS, Departments, School, University and external reporting
Responsible for closure of grant/fellowship accounts. Submits final progress reports and other necessary materials to appropriate agency.
Monitors, analyzes, and provides forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of funds.
Creates, addresses, and processes correspondence of moderate to high complexity with granting agencies.
Attends training sessions/seminars related to position.
Assists senior leadership with special projects as requested.
Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
Other duties as required
Equivalent of Bachelor’s degree with 5 years of experience in accounting or related field plus experience in grants administration or 9 years of combined education and related experience.
Strong analytical and organizational skills
Ability to exercise sound judgment, discretion and tact
Ability to function effectively under tight deadlines and high volume
Strong working knowledge of Microsoft Access, Word, Excel, AIS, PC, PDS, SUBS, agency guidelines, etc.
Effective verbal, written, and interpersonal communication skills. Must be able to interact professionally with staff of federal government, sponsoring organizations and Washington University students, faculty, staff and alumni.
Strong positive personal interaction and verbal communication skills
High level of management and interpersonal skills
Ability to function independently, use discretion and attention to detail
Proficiency in problem solving
Experience in Access database.
The hiring range for this position is $46,215 - $60,079 annually.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Biology & Biomedical Sciences. This position is for the Medical School Campus.
Internal Applicant Instruction:
This position is grade G11.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplin...ary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.