Reporting directly to the Vice President for Student Development and Campus Life the Director of Administration has primary responsibility for oversight and development of the divisional budget and personnel processes, and the completion of special divisional projects. The director serves as advisor to the vice president and all fiscal agents within the division. The director assists the vice president in the development and review of objectives, policies, procedures and goals of the division. The director serves as the primary divisional liaison with Budget, Finance and Human Resources and develops divisional policies, procedures and practices in those areas that ensure consistent and compliant interactions with the respective divisions.
MAJOR DUTIES AND RESPONSIBILITIES:
Organizes, plans and directs the budgetary and human resource activities for the division of student development and campus life; sets goals, develops and implements divisional policies and procedures in accordance with University policies and procedures.
Directs the preparation of reports and studies containing findings and recommendations for the review, information and assistance of the University administration.
Participates with other senior managerial staff in the development of University policy and in long and short range planning.
Presents and oversees the annual divisional budget call in preparation for proposing the divisional budget to the University in the spring. Takes the lead in developing any adjustments required of the division during the budget preparation process.
Coordinates the development, preparation and submission of the division of Student Development and Campus Life budget for final review and submission by the Vice President.
Directly responsible for the administration and monitoring of the budget of the VP and the division of student development and campus life and the division.
Reviews for vice presidential approval all requests for budget adjustments and expenditures.
Coordinates and oversees strategic planning initiatives for the division.
Composes and presents divisional budget and accounting policies that comply with University requirements.
Coordinates a division-wide professional development program; as well as provides professional development on specific issues, work functions and new University initiatives as they arise.
Provides guidance and counsel to supervisory staff on personnel actions within the division including promotions, hiring and disciplinary actions in accordance with University policies and state regulations.
Coordinates and maintains records of divisional budget and accounting transactions.
Composes and presents divisional human resource guidelines that comply with University requirements. Provides professional development in this area as needed.
Prepares and distributes a divisional handbook on uniform hiring procedures for the division.
Coordinates and maintains personnel files and records for professional staff within the division of student development and campus life.
Evaluates divisional human resource and budgetary program goals, operations, and performance; as required, develops and implements alternative procedures to improve performance and meet the program objectives.
Assist department managers with cross departmental and cross divisional road blocks that may occur and require assistance beyond that of the respective department manager(s).
Consults with and seeks approval from the vice president on the most unusual problems or policy matters, particularly when the result of decisions that impact significantly on division and/or University-wide programs.
Establishes and maintains effective communication and cooperative working relationships with University administrators, faculty and staff, government and private agencies and/or the public in order to accomplish the objectives of the division and the University.
Serves as primary liaison with Budget, Finance and Human Resources. Develops positive working relationships to assist in resolving issues raised by departments or the division in general.
Responds to inquiries as assigned by the vice president for student development and campus life; hosts visitors, conducts interviews and advises the vice president on issues requiring her personal attention.
Supports AVP for Administration and Services with contracts, licenses and board waivers.
Liaison with University Advancement divisional fundraiser.
Investigate grant opportunities and support grant writing efforts of divisional personnel.
Administers and interprets applicable federal and state laws that impact upon the University.
Maintains integrity and appropriate confidentiality in University and program operations.
Approves and/or develops public relations materials.
Represents the University at conferences, seminars or meetings as required.
Plans and/or supervises the planning of conferences, seminars and workshops as required.
Prepares and supervises the preparation of detailed correspondence.
Serves on ad hoc and standing committees as required.
Performs other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Ability to establish cooperative working relationships with other offices or organizations that impact on or relate to the work of the division.
Ability to develop and administer procedures which insure the appropriate confidentiality of program records and activities.
Ability to establish cooperative working relationships with supervisors and staff.
Ability to develop, administer and monitor a divisional budget.
Ability to develop and recommend University-wide and unit policies.
Ability to prepare and/or direct the preparation of clear reports, and studies that include findings and recommendations.
Ability to prepare clear and detailed correspondence.
Ability to speak in public.
Ability to represent the University at conferences, seminars or meetings.
Ability to supervise and/or maintain essential records and files
The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.
Master’s degree required from an accredited college or university, in a field related to the area of assignment or equivalent as determined by the appointing authority. A minimum of five years’ experience in a college or university setting with progressively increased responsibility. (Comparable experience may be substituted for number of years.) An understanding of the many facets of student affairs is essential.
Excellent writing and verbal skills.
Basic computer skills, including Microsoft Office and institutional financial management and human resource systems.
Additional Salary Information: Commensurate with Experience
With a proud history and a vibrant future, Montclair State University is one of New Jersey’s most diverse and dynamic institutions of higher education. One of four public research institutions in the state, Montclair State is designated a Research Doctoral 3 University by the Carnegie Classification of Institutions of Higher Education.
Located 12 miles west of New York City on a 252-acre suburb...an campus which boasts modern, state-of-the-art facilities complemented by green spaces, public plazas and striking Spanish Mission architecture, the University offers a comprehensive undergraduate curriculum with a global focus; a broad variety of superior graduate programs through the doctoral level; and a highly productive, dedicated and diverse faculty and student body.
The University’s 10 colleges and schools offer more than 300 undergraduate and graduate majors, minors, concentrations and certificate programs, and with more than 120 student organizations and 18 NCAA Division III athletic teams for men and women, Montclair State offers its students a comprehensive college experience.
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at montclair.edu