Department: Department of Medicine/Division of Infectious Diseases - Bayview Work Schedule/Hours: Monday - Friday/8:30-5:00pm/37.5 hours per week
This position will coordinate all activities related to sponsored project submissions in the Department of Medicine, Bayview Division of Infectious Diseases, as well as provide support, when needed to the East Baltimore Division of Infectious Diseases. This position reports to the Research Service Manager to ensure smooth and efficient functioning of sponsored funding for the division as a unit. Provides leadership, oversight, and daily management of all sponsored activity within the division. This position will be responsible for all pre and post award activity including preparing grant budgets for sponsored funding for faculty. Will act as the final point of contact with departmental faculty and/or divisional budgetary staff toward the planning and development of budgets for submission with grants packages to various federal offices, private agencies/foundations, and commercial agencies. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency and/or University.
Duties and Responsibilities
Provides oversight for cross-campus sponsored projects activities. Represents the Division of Infectious Diseases when communicating and interfacing with various entities both inside and outside the University to accomplish Division goals and address particular needs. University departments include Research Administration, Research Accounting, SOM Business Office, Cash Accounting, Cost Analysis, Accounts Payable, Payroll, Tax Office. Contributes to strategic planning at a fiscal level, problem analysis, financial planning and projections consistent with the Division's core mission and goals. Responsible for reviewing and approving all sponsored project proposals forwarded to the Chairman's Office for signature. Review is based upon accuracy, content, adherence to institutional, government, and other sponsor guidelines. Review budget justification for appropriateness and completeness of content. Will compare budget detail to budget justification for consistency. Verify compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Assist Principle Investigators in completion of required information.
Works with investigators and budgetary staff both internal and external to improve awkward phrasing or presentation. Reviews tables from scientific section if indicated to crosscheck against information presented in budget. Review space negotiations and seeks clarification of problems. Assures JCCI protocol numbers are valid and appropriate human subject compliance training has been completed by key personnel. Assures animal protocol numbers are valid. Provides the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and even mathematical corrections to subcontract proposals from other institutions. Coordinate submission of large multi-center proposals ensuring that all applicable direct and indirect cost rates have been applied. Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations. Responsible for tracking proposals and other documentation through signature/approval processes.
Will facilitate corrections to accounts in question working with Divisions, SOM, Research Accounting, Cost Analysis, and outside agencies. Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning. Prepare individual and divisional faculty funding analysis for review by the Chairman, Division Administrator, and Assistant Administrator-Finance, Division Director and Research Service Manager. This will include active and pending award totals in addition to current balances in pertinent non-sponsored accounts. Prepare and approve electronic budgets, budget changes, and expenditure transfers. Prepare and approve various paper and electronic forms such as journal vouchers, check deposits, and purchase orders.
Bachelors degree required and four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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