Advertised Summary Job Description: Reporting to the Research and Finance Administrator, the incumbent will work closely with Grants Managers to provide support relative to the division's financial activities. Will manage, monitor, and assist with divisional account finances, using ARC, PAC, FINSYS and other university financial systems. Responsible for reconciling all financial accounts, to ensure proper allocation of costs, and assist with the preparation of monthly financial statements, including Profit/Loss statements for all faculty to cover their entire portfolio of revenue and expenses.
Responsible for initiating transactions through university financial systems. Assist with annual budget preparation and monthly budget monitoring. Assist in month-end, quarter-end, and year-end closings. Process necessary journal entries as required to ensure accurate accounting. Maintain and adjust budget estimates accordingly and assist with ad-hoc projects as needed. Act as liaison between the division and departmental, as well as institutional offices. Manage salary suspense account and charges salaries as deemed appropriate across the various sources of revenue. Will monitor and follow up with payroll accounting adjustments as needed. Process invoice payments, travel and business reimbursements and other transactions as required. Will also oversee and reconcile purchasing transactions via p-card and requisition/purchase order processing.
Assist Research and Finance Administrator with generation and analysis of clinical data and scorecards in support of the faculty practice. Assist in the tracking of IT inventory, ordering, telecomm requests, and supporting day-to-day activities related to management of administrative space. Assist Grants Manager in the submissions of grants when needed and aid in tracking key award trigger dates for successful financial management. Performs additional special projects and duties as assigned.
General Minimum Qualifications: Bachelor's degree or equivalent in training, and /or experience plus three years related experience in accounting and/or finance.
Additional Specific Minimum Qualifications: Master's degree would substitute for experience. The successful candidate will possess excellent communication skills in both verbal and written form. Additional skills for success in this role include: strong multi-tasking, detail oriented, pleasant telephone manner, deadline driven and the ability to work independently and as part of a team. Ability to work under pressure in a fast-paced environment with a sense of urgency. Ability to undertake multiple tasks constantly set and reassesses priorities to meet deadlines. Must be highly organized and a self-starter. Well-developed level of discretion and confidentiality.
Preferred Qualifications: Knowledge of government and foundational granting requirements, grants administration and PeopleSoft finance highly desirable.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_162854
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.