Advertised Summary Job Description: Reporting the Department Administrator, the Grants Coordinator will primarily be responsible for coordinating all pre‐ and post‐award sponsored project (grants and contracts) activities for the Department of Systems Biology. Duties include budget preparation, submissions to sponsors, sub-award coordination, and financial reports to agencies.
Specific responsibilities include: -Take the lead in the preparation, review, and renewal of grants, contracts and subcontract proposals; -Coordinate day‐to‐day activities related to grants and contracts and ensure compliance with internal and external policies and procedures; -Assist with post award financial management for all grants and contracts, including reconciling and analyzing specific activity on sponsored projects. -Review and prepare financial reports for submission to funding agencies. Perform detailed analysis of expenditures as needed. -Prepare year‐end final reconciliations and project closeouts for Sponsored Projects Finance. -Work closely with subcontractors to establish a budget, ensure accurate and timely billing, payments and the renewal of subcontract agreements. Follow up with representatives for payment of subcontract invoices and insure invoices are credited to the appropriate project; -Establish and maintain a mechanism for reporting to PIs (faculty) when periodic and final reports are due and provide monthly project status reports; -Maintain up‐to‐date files of 'other support' documents for all departmental faculty; -Review faculty biosketches for accuracy, completeness and compliance with government guidelines. -Regularly monitor departmental compliance with conflict of interest disclosures and other perquisite online course completion. Ensure all current and newly hired employees are up‐to‐date; -Serve as primary liaison with Sponsored Projects Administration (SPA) and Sponsored Projects Finance -Attend SPA meetings and forums to continually enhance general knowledge of grants administration and understand emerging changes with federal grant rules and processes. -Coordinate the annual effort reporting compliance and the certification process; -Perform other departmental administrative duties as assigned.
General Minimum Qualifications: Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.
Additional Specific Minimum Qualifications: -Bachelor's degree or equivalent in experience, training, and education plus at least three years of related experience with grants and contracts in higher education or healthcare environment is strongly preferred; -Knowledge of University financial accounting systems is highly desirable; -Familiarity with PMC and myNCBI procedures and able to guide PIs in this regard is preferred; -Must have the ability to interact with and be tolerant with a broad spectrum of people, be highly organized and a team player; -Must be detailed oriented and possess analytical skills; -Ability to work independently, meet deadlines and multi‐task; -Must be proficient in the use of business computing. Specifically, must have intermediate to advanced experience with Microsoft Excel, Microsoft Word, Email and Adobe Acrobat Professional. -Also knowledge of online systems: eRA Commons, InfoEd, and ASSIST, is desirable.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_165062
About Columbia University
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