Advertised Summary Job Description: Reporting to the Director of Research Administration, the Variable Hours Officer (Officer 103) will be responsible for a wide range of pre-award and award management activities of sponsored projects and clinical trials within the Department of Pediatrics.
Pre-award and award set up ?Conducting research on funding opportunities ?Creating and registering a RASCAL PT record for each proposal/clinical trial, obtaining all necessary department approvals, and ensuring that finalized and approved RASCALs are in place prior to submission of proposals ?Filling out application packages and uploading documents on electronic application systems ?Formatting proposal documents to ensure compliance with sponsor guidelines ?Distributing information in new grants/clinical trials set up to investigators and study teams ?Preparing IPASSes for subaward set up and associate documentation
Programmatic and financial management of awards ?Tracking financial milestones and due dates for all progress reports and expiration dates of awarded research grants and clinical trials ?Supporting with preparation and submission of quarterly and annual progress and financial reports ?Tracking due dates for monthly invoicing and supporting with preparation of invoices (on grants and clinical trials) ?Tracking expiration dates of IRB and IACUC protocols
Data maintenance and reporting ?Maintaining accurate and updated files of proposals and awards on shared drive, following pediatrics Research Administration guidelines and procedures ?Maintaining accurate calendar with deadlines for proposal/report/invoice submissions and payments ?Keeping detailed record of PIs' Other Support and biosketches ?Prepare monthly reports on grants and clinical trials
Communications ?Preparing and sending a weekly funding opportunities digest ?Preparing and sending a bi-monthly research administration newsletter ?Maintaining the Pediatrics Research Administration website
General Minimum Qualifications: Requires a bachelor's degree or equivalent in education, training and experience, plus two years of related experience.
Additional Specific Minimum Qualifications: ?Experience managing government and private grants and clinical trials in an academic healthcare environment desirable
Preferred Qualifications: ?Excellent knowledge of MS Office (Outlook, Word, Excel). ?Requires professionalism, outstanding written and oral communications skills, excellent interpersonal and organizational skills, effective customer service skills, ability to work well with others under tight deadlines, and a demonstrated ability to work independently and effectively manage own workload. ?Knowledge of online proposal submissions systems (ASSIST, Info Ed, NIH Commons, grants.gov) desirable ?Knowledge of Columbia University account management system (ARC) desirable
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_166025
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.